It is the policy of Georgia Southwestern State University that faculty members or other employees do not discriminate in any way against students with disabilities. Faculty are required to make reasonable accommodations for students with officially documented disabilities.

Students are responsible for identifying themselves as having a disability. They are to contact the staff of the Student Support Services Office for an interview and to determine their needs. This should take place prior to enrolling at GSW if at all possible. GSW strongly recommends that students discuss their needs with each of their professors during the first week of classes. If a faculty member is aware of a need to make an adjustment to accommodate a student with disabilities, he or she should notify the Office of Student Support Services for a determination of the appropriate accommodations.

B. Policy Statement on a Drug Free Campus

Georgia Southwestern State University is committed to support and comply with the Drug Free Schools and Communities Act Amendments of 1989 (Public Law 101-226, Section 22, subpart B) as an Institution of Higher Education. The law under this act now covers both drugs and alcohol, and relates to faculty, staff, and students. Therefore, the entire campus community of Georgia Southwestern State University is under the mandate to comply. A committee appointed by the President of Georgia Southwestern has been charged with ensuring compliance with the aforementioned federal mandates. The Task Force shall focus on alcohol, tobacco, and other drug education, prevention and intervention for the GSW campus community. The Task Force shall:

provide continual guidance and support to ensure that the 1989 amendments (Part 86) to the “Drug-Free Schools and Campuses Act” regulations are being followed.

develop a strategic plan for GSW on ATOD issues. This will include the assignment of sub-committees to accomplish strategic plan tasks.

forward any recommendations or modifications in any current GSW drug/alcohol/tobacco policies to the President.

establish and assess the Student Assistance Program to educate and provide interventions to students who violate current GSW alcohol, tobacco, and other drug policies as well as any federal, state or local laws.

oversee the general education of the campus community in relation to policies, laws, and risks associated with ATOD use including programming, classes, seminars, and workshops

collaborate with GSW’s chapter of the BACCHUS Peer Educators to provide quality educational programming in the areas of alcohol, tobacco, and other drugs for the campus community

provide training for task force members and peer educators on ATOD issues

provide financial support for GSW education and prevention programs.

assess the university environment surrounding perceptions and use of ATOD using a variety of instruments such as the CORE survey

collaborate with members of the community to ensure a community approach to ATOD education

Any recommendations or modifications in any current GSW drug/alcohol policies may be forwarded to the President.

To achieve the maximum benefit under this program, Georgia Southwestern State University expects faculty, staff, and students to meet appropriate standards of performance, to observe basic rules of good conduct, to comply with Institutional personnel policies and procedures as contained in the Personnel Policy Manual, the Faculty Handbook (as amended), and the GSWeathervane: A Student Handbook (as amended).

As an institution of higher education, the primary focus is on the health and safety of all faculty, staff, and students. It is well substantiated that the health risks in using illicit drugs and abusing alcohol are enormous to the individual, as well as devastating to family, friends, and the community.

Georgia Southwestern State University provides a confidential counseling and referral program and actively encourages faculty, staff, and students who feel they have a potential substance, alcohol or other drug-related problem to utilize these services. An important part of this program includes the Student Assistant Program (SAP) which is a coordinated effort by the Office of Student Life, Resource and Referral Center and the Task Force on Alcohol and Other Drugs.

In the discharge of its responsibilities as an employer and an institution of higher education, Georgia Southwestern State University aggressively promotes and requires a drug free campus among its faculty, staff, and student body. The unlawful manufacture, distribution, dispensation, possession, or use of illegal drugs or alcohol by Georgia Southwestern State University employees and students is prohibited by Institutional policy. Violations of this policy, including felony and/or misdemeanor drug or alcohol convictions during the course of employment or as a student enrolled in any academic program at Georgia Southwestern State University, may result in appropriate disciplinary penalties being imposed by the University, up to and including termination of employment or expulsion and referral for prosecution.

This policy shall be communicated to new faculty by the Department of Human Resources, to classified staff by the Department of Human Resources, to all new entering students and all other students by the Office of Student Life. Each contractor engaged in the performance of federal contract or grant will be provided with a copy of this policy. The institutional Personnel Policy Manual, Faculty Handbook, and GSWeathervane are amended to incorporate this policy.

C. Policy Statement on Sexual Harassment

It has always been our policy to maintain the best possible working environment for all faculty, staff, and students. All employees and students have the right to be free from sexual and all other forms of unlawful harassment of any kind in the workplace, including harassment because of race, color, religion, gender, national origin, age, disability, or any other characteristic protected by applicable federal, state or local law. GSW will not tolerate such harrassment.

What is Sexual Harrassment?

Sexual harassment is an unwelcome advance, request for sexual favors, and other verbal or physical conduct of a sexual nature when . . .

submission to such conduct is made explicitly or implicitly in a term or condition of an individual’s employment or academic standing; or
submission to or rejection of such conduct by an individual is used as a basis for employment or academic decisions affecting an individual; or
such conduct unreasonably interferes with an individual’s work or academic performance or creates an intimidating, hostile, or offensive working or academic environment.

Sexual Harassment can take many forms including:

Remarks of a sexual nature concerning a person’s body or clothing
Sexually explicit slurs or words which are used to describe a person
Unnecessary and unwelcome touching, patting, pinching or fondling
Unwelcome propositions or requests for social dates or sexual activity
The circulation or displaying of sexually oriented cartoons, pictures, or other potentially offensive materials while on campus
Remarks exchanged by two consenting adults that may be offensive to other individuals

What should you do if you think you’re being subjected to Sexual Harassment at Georgia Southwestern State University?

If you feel you are a victim of sexual harassment, you should bring your concerns to University’s Affirmative Action Office. The earlier the incident is reported, the sooner University officials can investigate concerns. Any complaint under this policy will be handled confidentially and fairly. No reprisal or retaliation will occur because of the report of an incident of sexual harassment. A formal grievance can also be filed when reporting an incident of sexual harassment.

D. Information Provided by Faculty Members for Students

Faculty members are expected to provide each student in each of his/her classes within the first week of the term the following minimum information in writing:

1. Major objectives of the class.

2. Grading procedures to include the number of examinations, the number of term papers, the number of oral presentations, and any other requirement which will be considered in determining the student's final grade. Also included would be the percentage of the final grade which each requirement carries. The intention is that each student fully understands on what his/her grade will be based.

3. The amount of material to be covered.

4. The faculty member's policy on absences to include the effect of absences on the student's final grade.

Faculty members are expected to be available to students for consultation outside regularly scheduled class time. As faculty members establish office hours at the beginning of each term, they should post this schedule for the convenience of students.

Faculty members should provide the student any information in writing which would facilitate that student's understanding of the course.

E. Class Rolls/Class Size

Class Rolls

It is the responsibility of the faculty member to report inconsistencies in class rolls. If a student whose name is on the class roll does not appear by the second day of class and if an official drop notification has not been received, it should be reported to the Registrar's Office. Students whose names do not appear on the class roll should be sent immediately to the Registrar's Office to ascertain the reason for the omission. Official absences, beginning with the first class day following the add/drop period, should be recorded for any student who has added a course during late registration but has not attended class or contacted the instructor prior to the end of the add/drop period.

All instructors are responsible for taking roll during the first week of classes. (See Section K Administrative Withdrawal from a Course for Excessive Absences.)

Verification of attendance is processed in RAIN using the mid term grade form. Students not on the mid term grade list should be immediately reported to the Registrar's Office. Information should be entered by 11:00 p.m. of the third business day after the end of the first full week of class.

Class Size

Academic deans and department chairs, in conjunction with their faculties, determine realistic class sizes, based on the nature of each course and the size of the facility.

F. Grading System

Academic achievement for undergraduates is reported in letter grades and quality points as follows:

Grade	Achievement	Quality Points
A	Superior	4
B	Above Average	3
C	Average	2
D	Poor	1
F	Failing	0
P	Pass	0
S	Satisfactory Performance	0
U	Unsatisfactory Performance	0
V	Audit	0
W	Withdrawn	0
I	Incomplete	0
WF	Withdrawn Failing	0
NR	No Grade Reported by Instructor	0

Consult the Georgia Southwestern State University Bulletin for the grading systems utilized in graduate programs.

G. Assignment of Grades

It is the responsibility of each faculty member to determine the requirements for each grade in each of his or her courses. It is also the responsibility of the faculty member to inform the students enrolled in a course of the expectations and requirements which must be met in order to earn each grade. The students must be informed in writing of the requirements as specified in the section of this handbook entitled, "Information Provided by Faculty Member for Students (III, D.)." It is the responsibility of faculty to submit midterm and final grades for all courses by the published deadline.

Changing the permanent record of a student is a serious matter; consequently, a faculty member should be especially careful in determining a grade for a student and should request a change of grade only when it is clearly justified. If a change is justified, it must be requested on a "Change of Grade" form with clear justification given; and it must be approved by the department chair and the dean of the school.

The following statement governs the matter of an administrator changing the final grade (A, B, C, D, F, S, U, WF, or P) assigned by an instructor:

1. The award of final grades to students for academic work represents an essential element of academic freedom. When an academic administrator is asked to review or change a grade which represents the substance of a genuinely academic decision, the administrator must give great deference and weight to the professional judgment of the faculty member awarding the grade.

2. A faculty member must have the widest range of discretion in making judgments regarding the academic performance of a student and in determining the student's entitlement to a final grade for academic work.

3. An academic administrator may not override or change a grade unless it is a substantial departure from accepted academic standards and practices. Any changes of grade can be made only after a reasonable attempt has been made at consultation with the faculty member who originally assigned the grade.

4. A faculty member who wishes to appeal the decision of an academic administrator to override or change a final grade may appeal that decision in writing through levels of supervision.

Re-Examinations for Seniors

1. A senior preparing for graduation within two (2) semesters who earns a final grade of F or D may have the opportunity of one re-examination in that course. After reviewing the eligibility requirements for re-examination with the instructor of the course (based on the conditions listed below), the student must request permission for the re-examination in writing from the Vice President for Academic Affairs. The instructor will be informed in writing whether permission has been granted. Conditions for re-examinations include the following:

a. The original course grade earned must not be the result of a violation of the Policy of Academic Integrity or the instructor’s written policy on course attendance. b. It must be mathematically possible to achieve the necessary passing grade in the course using the result of the re-examination. c. The course must be a non-core course numbered 2000 or above which is necessary for graduation. d. There must be no opportunity to repeat the course before the scheduled graduation. e. Graded assignments for which re-exam may occur include an examination, a project, a presentation, a paper, or another assignment as defined by course requirements. The assignment to be repeated will be determined by the instructor of the course. f. This re-examination policy cannot be applied in more than two courses. g. The request for the re-examination must be made within thirty(30) days of the end of the term in which the grade was received.

2. Graduating seniors who fail the tests given by the Department of History and Political Science to meet the geography, U.S. history/Georgia history, or U.S. Constitution/Georgia Constitution requirements are entitled to a single retest in the deficient area during the term immediately preceding their graduation date. Retests are limited to two areas. Students in this situation should contact the secretary of the Department of History and Political Science.

3. According to the Board of Regents procedures, this policy does not apply to the Regents’ Testing Program.

H. Incompletes

An "I" indicates that the student was doing satisfactory work but, for non-academic reasons beyond his/her control, was unable to meet the full requirements of the course during the term scheduled. The individual faculty member assigning the "I" has the responsibility for documenting the work to be completed. This documentation is to be filed with the academic dean or department chair at the time grades are submitted. A completed copy of the form "Incomplete Grade Assignment" must be submitted to the academic dean/department chair at the time a grade of Incomplete (I) is assigned, and a copy must be attached to the "Change of Grade" form when the "I" is cleared. Students who for non-academic reasons stop attending class prior to midterm should withdraw from the course. A grade of “I” cannot be assigned in this situation. For the undergraduate or graduate student, an incomplete must be removed before the end of the following term whether or not the student is enrolled; otherwise, the incomplete will be recorded as "F". A time extension for completing an incomplete requires a written request by the instructor to the Vice President for Academic Affairs explaining the unpreventable delay and written approval by the Vice President for Academic Affairs. The extension must be requested prior to the end of the term at the end of which the incomplete is automatically changed.

I. Schedule Changes

Adding or Dropping Courses

Following registration for the term, students may add or drop courses during the published add/drop period.

Students must discuss adding or dropping courses with their advisor.
Students who enter courses after the first day of class are responsible for making up missed assignments.
Students may add or drop a learning support course only with the approval of the Chair of the Department of English and Foreign Languages. Students enrolled in both Learning Support classes and degree credit courses cannot drop the Learning Support courses without dropping the degree credit courses as well.
Students may not drop a Regents’ remediation course without the approval of the Registrar or the Chair of the Department of English and Foreign Languages..

After the published add/drop period, students may adjust their schedules only by “withdrawal”. (See below.)

Withdrawal from a Course

After the add/drop period, a student must officially withdraw from a course by completing the “Withdrawal from Class” form available in the Registrar’s Office. This form must be returned to the Registrar’s Office upon completion. The student is fully responsible for collecting the appropriate signatures and submitting the completed form to the Registrar’s office.

Withdrawal from class without penalty requires the student to complete the Withdrawal from Class form and return it to the Registrar’s Office by the published “no-penalty” date of one week after midterm. A student following this procedure will receive a grade of W (Withdrawn).
Withdrawal from class without penalty will not be permitted after the published ‘no penalty’ date except for non-academic reasons. Documentation must be provided by the student to receive a W rather than a WF (Withdrawn Failing).
Students with Learning Support requirements who are enrolled in both Learning Support courses and degree credit courses may not withdraw from the required Learning Support courses with a “W” unless they also withdraw from the degree credit courses. All withdrawals from class must be approved and completely processed before the last day of classes. A student who does not officially withdraw from a class will receive a grade of F in that course for the term.

Withdrawal from the University

Students withdrawing from all classes and exiting the University after the first day of class must meet with the Director of the Resource and Referral Center to initiate the official “Withdrawal from the University” process.

Withdrawal from the University prior to the “no-penalty” date of one week after midterm will result in grades of W (withdrawn) for all courses.
Withdrawal from the University after the “no-penalty” date will result in grades of WF (withdrawn failing) except for documented non-academic reasons.

All withdrawals from the University must be approved and completely processed before the last day of classes. The student is fully responsible for supplying all pertinent documentation to the Director of the Resource and Referral Center.

Failure to follow the proper procedure to withdraw from the University will result in grades of F in all courses, and no refund will be given.

J. Student Attendance Policy

Students are expected to attend all classes. If an absence is necessary, the student is responsible for reporting this fact to the instructor; in such cases, each instructor will take whatever action he or she deems necessary. In writing and within the first week of the term, faculty members will make their expectations concerning attendance clear to the students enrolled in their classes.

Penalties for excessive absences in each course are set at the beginning of each term by the faculty member teaching that course. Excessive absences may result in the student's receiving a grade of "F". Students with excessive absences may be subject to disciplinary suspension from the University. In a case involving possible suspension, the Dean for Students shall refer the case to the Faculty Student Judiciary upon the request of the student.

Student Absence Policy for University Sanctioned Events

Faculty members will set policies for absences from class and the effect absences may have on final grades. They will make their expectations concerning absences known to their students in writing during the first week of class.

However, a student who is absent from a class as a result of representing this institution at a University-sanctioned event will not be penalized for the absence, provided the student is otherwise in compliance with the requirements of the course. In these cases, the student will be given an opportunity to complete any work that may have been missed as a result of the absence. It is the student’s responsibility to notify the instructor in advance of an anticipated absence.

For an event to be sanctioned by the University, approval by the Office of Academic Affairs must be obtained in advance of the event.

Students who miss class to take the Regents’ Test are excused under this policy.

Any exceptions to this policy must be approved by the Vice President of Academic Affairs.

K. Administrative Withdrawal From a Course

During the First Week of Classes

Registered students who attend none of the class meetings of a course during the first week of classes, do not inform the instructor of their intentions to remain in the course or do not drop the course within the published period will be administratively withdrawn from the course. It is the responsibility of the faculty member to document the absences.

The faculty member will inform the Registrar that the student is not attending classes by notation on the verification roll provided after the add/drop period.

Students will be contacted by the Registrar and informed that they will be administratively withdrawn if they do not contact that office by a specified date.

For Excessive Absences

It is the responsibility of each faculty member to determine for his or her class what constitutes an absence, what constitutes "excessive absences", and the relationship of absences to final course grades. It is also the responsibility of each faculty member to so inform each student in writing at the beginning of the course.

The options of a faculty member for assigning a grade to a student with excessive absences include the following:

1. Assign a grade of "F" at the end of the term. The instructor must enter the last date of attendance on the final grade form in RAIN for every student who earns the grade of "F". The Department of Education requires this documentation for all students receiving federal financial aid funds.

2. Request administrative withdrawal of the student with the assignment of a grade of "WF".

If a faculty member intends to assign a grade of "F" for excessive absences, then no further action is required by the faculty member other than to be sure the absences are documented.

If a faculty member wishes to request administrative withdrawal from a course of a student with a grade of "WF", the faculty member should take the following actions:

1. Write a letter to the student to remind the student of the policy on absences and inform the student that he/she must contact the faculty member within one week or action will be initiated for administrative withdrawal and the assignment of a grade of "WF". Please note that this step might allow some reconciliation in the event that the student contacts the faculty member. The guidelines issued at the beginning of the term should reflect the possibility. The letter should be addressed to the student at the campus post office address and to the student's home address.

2. If the student does not contact the faculty member within one week the faculty member should address a memorandum to the Registrar requesting that the student be administratively withdrawn with a grade of WF, send a copy to the student at the campus post office address and to the student's home address.

L. Referral of Students for Counseling

The Resource and Referral Center provides counseling for students who are referred by faculty members. It is important that students are referred immediately upon even a suggestion of a problem in order for counseling to have any impact upon performance. The three reasons for which a faculty member will normally refer a student for counseling are as follows:

1. a student having academic difficulty of a type with which the faculty member might not be trained to deal.

2. personal problems which affect academic performance.

3. absences that affect academic performance but have not reached a point of being defined as "excessive".

M. Academic Renewal

Any degree-seeking student who has experienced academic difficulty, who has not attended any post-secondary institution for a period of five years and who wishes to make a fresh start may apply for Academic Renewal. Former Learning Support students may apply for Academic Renewal only if they successfully completed all Developmental Studies requirements prior to the commencement of the five year period of absence.

A student re-enrolling after a five year absence from post-secondary institutions must apply for Academic Renewal within two semesters after re-enrollment or one calendar year, whichever comes first.

If a student is granted Academic Renewal, a new grade point average will be established according to the following guidelines:

1. A Renewal GPA is begun when the student receives approval for Academic Renewal and includes all course work completed following the re-enrollment.

2. The Academic Renewal GPA will be used for determining academic standing and eligibility for graduation.

3. All previously attempted course work continues to be recorded on the student's official transcript.

4. To earn a degree, a student must meet the GSW residency requirements after acquiring Academic Renewal status.

5. At least 50% of work toward a baccalaureate degree must be completed after the granting of Academic Renewal status for a student to be eligible for honors at graduation.

6. Academic credit for previously completed course work -- including previous transfer course work -- will be retained only for courses in which an A, B or C grade has been earned.

7. Retained grades are not calculated in a Renewal GPA. Such credit is considered in the same context as transfer credit, credit by examination, and courses with grades of "S".

8. Courses with D or F grades must be repeated at GSW if they are required in the student's degree program. Further, all remaining courses for the current degree objective must be completed at GSW, i.e., no transient credit will be accepted.

9. Applicability of retained credit to degree requirements will be determined by the degree requirements currently in effect at the time Academic Renewal status is conferred on the student. Specific GSW program regulations must also be met.

10. A student can be granted Academic Renewal status only one time.

11. Transfer Credit.

a. A student who has been suspended from GSW and has attended one or more other System institutions during the period of suspension will not be eligible for Academic Renewal.

b. A student who has not been suspended from GSW but who has been absent from GSW five years or more and who has attended a school other than this institution during that period of absence may choose only one of the following options:

(1) A student may return to GSW subject to all relevant transfer and reentry policies. No renewal GPA is calculated and transfer credit will be granted for applicable courses taken during the absence.

(2) A student may apply for Academic Renewal. If Academic Renewal status is approved, no transfer credit will be granted for course work completed during the absence.

12. Any scholastic suspensions which occurred in the past shall remain recorded on the student's permanent record.

13. The Renewal GPA begins with the term following re-enrollment. If a student is denied Academic Renewal and subsequently does not re-enroll, he/she may resubmit an Academic Renewal application after no less than one year has passed since the initial petition.

14. The granting of Academic Renewal does not supersede financial aid policies regarding Satisfactory Academic Progress.

15. The granting of Academic Renewal does not supersede the admissions requirements of certain programs, e.g., teacher education, nursing, which require a specific minimum grade point average based upon all course work.

A student may apply for Academic Renewal in the Registrar's Office.

N. Final Examination Schedule

A final examination schedule for each term is developed and distributed by the Office of the Vice President for Academic Affairs for undergraduate and graduate courses offered on campus. This schedule should be adhered to by all faculty members. If a separate examination is given on the laboratory phase of a course, it may be scheduled on the laboratory period immediately prior to the regular examination schedule. Off campus course examinations will be scheduled by the faculty member with the approval of the academic dean who will insure that adequate instructional time has been completed. Area Teacher Education Service course examinations will be given at the last scheduled meeting of the class.

Exceptions to the above policy should be discussed with and approved orally by the appropriate academic dean or department chair. Then the request should be made in writing to the Office of the Vice President for Academic Affairs. The approval from the Office of the Vice President for Academic Affairs in writing must be received before departing from the regular examination schedule.

O. Credit by Examination

Georgia Southwestern State University has an established program for awarding credit by examination. The general conditions related to awarding credit, the applicable testing programs, and standards for awarding credit are outlined below:

1. General Conditions for Awarding Credit by Examination

a. A maximum of 30 semester hours will be accepted from the combined sources of correspondence work, extension work, and credit by examination.

b. No student will be permitted credit by examination for a course after he/she has once enrolled in the course.

c. For credit to be awarded and recorded, the candidate must be an accepted and enrolled student at Georgia Southwestern State University.

d. Credit earned by examination will be recorded on the student's record by course, course number, and semester hours earned. No grade or grade points will be assigned.

2. Testing Programs

a. Advanced Placement Program of the College Entrance Examination Board

Advanced Placement Course	Minimum Score for Awarding Credit	GSW Course Credit	Semester Hours Credit
American History	3	HIST 2111, 2112	6
Biology	3	BIOL 1107, 1107L	4
	5	BIOL 2107	4
Calculus AB or Calculus BC	3	MATH 1120	4
Chemistry	3	CHEM 1211, 1211L	4
Computer Science A	3	CSCI 1301	4
Computer Science AB	3	CSCI 1301, 1302	8
English	3	ENGL 1101	3
European History	3	HIST 1112	3
French Language	3	FREN 1001	3
	5	FREN 1001, 1002	6
History of Art	3	ARTF 2061	3
Studio Art: Drawing	3	ARTF 1010	3
Studio Art: Port	3	ARTF 1020	3
Macroeconomics	3	ECON 2105	3
Microeconomics	3	ECON 2106	3
Elementary Harmony I	3	MUSC 1201	3
Physics B	3	PHYS 1111	4
	5	PHYS 1111, 1112	8
Physics C (mechanics)	4	PHYS 2211	4
Physics C (E&M)	5	PHYS 2212	4
Spanish Language	3	SPAN 1001	3
	5	SPAN 1001, 1002	6
Statistics	3	MATH 2204	3
U.S. Govt and Politics	3	POLS 1101	3

b. Foreign Language Tests

Foreign Language Tests - Up to 9 hours of credit may be awarded in either French or Spanish for passing departmentally administered examinations. Consult the English and Foreign Languages Department, English Building, Room 227, or call (229) 931-2183 for further information or to arrange for testing.

c. General Examinations of the College Level Examination Program

General Examination	Minimum Score for Awarding Credit	GSW Course Credit	Semester Hours Credit
English	470	ENGL 1101	3
Humanities	470	ENGL 2111	3
Natural Science	570	BIOL 1000, 1001	4

d. Subject Examinations of the College Level Examination Program

Subject Examination	Minimum Score for Awarding Credit	GSW Course Credit	Semester Hours Credit
American Government	50	POLS 1101	3
American History 1: Early Colonization to 1877	50	HIST 2111	3
American History 2: 1865 to the present	50	HIST 2112	3
American Literature	50	ENGL 2130	3
Calculus with Elementary Functs	50	MATH 1120	4
College Algebra	50	MATH 1111	3
Composition, Freshmen	50	ENGL 1101	3
English Literature	50	ENGL 2120	3
French, Level I	50	FREN 1002	3
French, Level II	50	FREN 2001, 2002	6
General Biology	50	BIOL 2107	4
General Chemistry	50	CHEM 1211, 1211L	4
General Psychology	50	PSYC 1101	3
Human Growth and Development	50	PSYC 2103	3
Humanities	50	ENGL 2110	3
Information Systems and Computer Applications	50	CIS 1000	3
Intro. Management	50	MGNT 3600	3
Intro. Accounting	50	ACCT 2101	3
Intro. Business Law	50	BUSA 3090	3
Intro. Marketing	50	MKTG 3800	3
Intro Macroeconomics	50	ECON 2105	3
Intro Microeconomics	50	ECON 2106	3
Intro Sociology	50	SOCI 1101	3
Spanish, Level I	50	SPAN 1002	3
Spanish, Level II	50	SPAN 2001, 2002	6
Trigonometry	50	MATH 1112	3
Western Civ 1: Ancient Near East to 1648	50	HIST 1111	3
Western Civ 2: 1648 to Present	50	HIST 1112	3

NOTE: For further information about the College Level Examination Program, the registration procedure for the test(s), and test dates, direct your request to the Registrar's Office.

P. Textbooks

Textbook orders should be turned in to the Campus Bookstore by department heads and are due on the dates listed in the Academic Affairs Calendar.

Textbook adoptions may now be submitted online at the following web address: http://canes.gsw.peachnet.edu/~books/case/adoption.html

These forms are active and adoptions can be submitted from these pages temporarily. For security reasons the bookstore needs to be notified of intent to use the forms. The bookstore will confirm each order once it is received. A password will be required and can be obtained from the Campus Bookstore to allow entry to the adoption site, and the above security measures will no longer be necessary. Copies of department orders may be requested by the Vice President for Academic Affairs.

The bookstore website now has an online searchable database available for faculty and students. This search will return information about the textbooks being used for courses for which adoptions were received by the Campus Bookstore. The database will be as up to date as possible on the first day of each term. The link for the searchable database is on the bookstore website. http://canes.gsw.peachnet.edu/~books/

It shall be the duty of the department heads to notify the textbook manager in writing at the time the adoption is placed whether such books will be used for subsequent terms. At the end of each term the Campus Bookstore will provide a list of these textbooks to a wholesale buyer so that books being used the following term can be purchased from students for resale to the bookstore.

Faculty members who wish to change texts which are used by more than one faculty member should discuss the proposed change with the department chair or academic dean and the other faculty members involved.

Desk copies of a textbook should be ordered from the publisher by the department. Desk copies can be purchased from the Campus Bookstore, but the department will be charged the retail price. A signed internal requisition must be submitted to the bookstore at the time of the purchase. If the book is returned to the bookstore in saleable condition before midterm of the term in which it was purchased, a credit memo will be issued for the full amount. Requisition forms and desk copy forms may be obtained from the academic dean or department chair.

Q. Instructional Materials

School and departmental budgets provide funds for supplies, equipment, and other instructional materials. This fund is administered by the academic dean or department chair. Instructors should list their needs and submit the list to the dean/chair. The dean/chair in turn will complete the proper Departmental Purchase Request form and route it accordingly. The dean/chair will normally have a supply of paper, pencils, etc., for distribution to his/her faculty upon request.

R. Purchasing Policies and Procedures

No person, other than Business Services Procurement Personnel, is authorized to enter into any contract for equipment, supplies, materials or services. University procedures are based on state laws and formulated to comply with the Rules and Regulations of the Department of Administrative Services. Failure to follow proper procedures may result in the person placing an order being held financially responsible as provided by law.

Many office supply items are available through Materials Management. Catalogs are routinely furnished to all departmental offices. An Internal Requisition should be processed for scheduled delivery.

Some office supply items, not available through Materials Management, may be available in the Bookstore. An Internal Requisition is also used for these purchases.

Only the dean of the school or chair of the department may approve expenditures from that unit's budget.

Materials and services not available on campus shall be requested by the budget head and submitted to the Director of Procurement using a Departmental Purchase Request (DPR). A purchase order or other contractual instrument will be issued to cover the commitment. In the case of materials, they will be delivered to the Materials Management Office where they will be inspected and delivered to the ordering department. The department should inspect the material to assure that the order is correct and promptly notify Materials Management to clear the shipment for payment.

Small, "emergency" purchases may be made with PRIOR APPROVAL by the Procurement Office. This practice is not encouraged but will be permitted as necessary. Failure to plan is NOT justification for an emergency.

Purchasing laws and regulations apply to any function for which a university check is issued REGARDLESS OF THE SOURCE OF FUNDING.

Please contact your supervisor or Business Services if you are uncertain of any procedure. Business Services will conduct individual or group workshops whenever requested.

S. Policies and Procedures of the Committee on Academic Affairs

I. The Committee on Academic Affairs (henceforth CAA or the Committee), as provided for in the “Statutes,” ¹is a standing committee in the faculty and administration shared governance system of the University. It is responsible for all undergraduate courses, programs, and policies. It is also charged with being concerned with the quality of instruction, academic advisement, and aspects of the Library and Continuing Education programs, as defined by the “Statutes.”

II. The President annually appoints the members of the CAA. The Committee is composed of about 15 active faculty including the Academic Vice President ex officio and two student members from the student government. Ex officio members and student members are full voting members. The Committee elects the Committee Chair and Secretary annually. As defined by the Statutes (as revised May 2003), Chairs are be elected from faculty members with previous service on the Committee.

III. The Committee’s policies and procedures:

1. 25 copies of the Proposal are sent to the CAA Chair not later than 10 days prior to the meeting. Only the head of an academic or administrative unit may submit proposals. Individual faculty may not submit course or program proposals except through their unit head.

2. The Chair distributes the copies of the proposals, along with an agenda and minutes of the previous meeting, to the Committee members.

a. Proposals are sent to committee members one full workweek before the meeting in order for the members to be able to carefully read and consider them. This policy may be suspended item by item by majority vote at the meeting.

b. Copies of the proposals, agenda, and minutes are sent to each school Dean.

3. The Approved Proposal Form is to be used for submissions to this Committee as well as to the Teacher Education Council and to the Committee on Graduate Affairs.

        a.       The Committee on Graduate Affairs has responsibility for the graduate courses, programs, and policies.

        b.     All courses, programs, and policies pertaining to teacher certification programs are to be approved by the Teacher Education Council before submission to either the Committee on Graduate Affairs or the Committee on Academic Affairs.



        c.         One category of submission on the proposal form is “Revision submitted for file.” Examples of this are course name or number changes where the course remains substantially the same. New course outlines with the changes need to be submitted for file. “Revisions submitted for file” are not put to a vote but recorded in the minutes and forwarded along with approved proposals. The Committee may decide that the proposal is in fact a “Substantive Change” and put it to a vote.

4. The proposers or their designees are required to attend the meeting when the Committee considers the proposal. The purpose of attendance is to hear the discussion and to respond to any questions the Committee might address. The proposer is not expected to make statements of explanation or support unless requested. The proposal should therefore be self-explanatory and thoroughly prepared. If the proposer or his or her designee is not in attendance, the Committee will table the proposal. The proposer or designee does not have the right to make a presentation but may be invited to do so by the Chair.

5. Meetings are conducted according to Robert’s Rules, current edition.

6. A quorum is a majority of the members working on campus that term.

7. The minutes from the previous meeting are considered first and approved. Next, a date for the next meeting is agreed upon. Although not according to Robert’s Rules, the Chair with the informal agreement of the Committee may change the order of the agenda.

8. As provided in the Statutes, there are two standing subcommittees of the CAA: Academic Advisement and Academic Standards. The CAA Chair appoints the members and Chairs of the sub-committees.

a. The Academic Advisement Sub-committee has responsibility for examining or developing proposals relating to academic advisement.

b. The Academic Standards Sub-committee usually handles all other sub-committee work although ad hoc sub-committees may be appointed.

9. Requirements for items to be included with a proposal for a new or substantially revised course and new programs or program revisions are itemized at the bottom of the second page of the current proposal submission form. If a proposal contains minor errors, the Committee may note these, and the proposal may be approved with the understanding that the submitting unit will provide the Chair with a corrected version before the proposal is forwarded. Proposals that contain numerous spelling or grammatical errors or substantive omissions may for those reasons be tabled for correction and re-submission.

10. The proposal submission form provides for categorization of all approved proposals as to whether or not the proposal does or does not need to be submitted to the Faculty Senate and from there to a General Faculty meeting.

        a.          Proposals that must go to the Faculty Senate and the Faculty include new programs, substantive program changes, establishment of or substantive revision in policies, and all changes in the Core Curriculum, Physical Education requirements, and UNIV 1000.



        b.         Proposals that do not need to go to the Faculty Senate include new courses (unless including program changes), course revisions, minor program revisions (as a change in major elective choices), and minor policy changes. For example, the establishment of a policy to allow CLEP credit and the establishment of passing scores would need to go to the Senate; changing a few of the passing scores would not.

c. The Committee may decide to submit other items to the Faculty Senate based on the nature of the change,

number of students affected, or widespread faculty interest.

11. If a proposal is approved, the Chair will sign and date on the appropriate line of the proposal form.

12. As soon as is convenient following the meeting, the Chair will assemble packets of the agenda, approved minutes of the previous meeting, a draft of the minutes for this meeting, and copies of all proposals. The packets are forwarded to the President, the Academic Vice President, the Dean for Academic Services and Special Programs, the Registrar, and to the James Earl Carter Library for file.

¹Refers to Statutes dated September 1999.

T. Distance Education Policy

Georgia Southwestern State University is committed to providing personalized and challenging educational experiences that stimulate intellectual inquiry by means of learner-centered approaches. To achieve these ends, the University offers distance education opportunities that comply with the principles of good practice formulated by the Western Interstate Commission for Higher Education (WICHE) and accepted by the Southern Association of Colleges and Schools (SACS). This statement details the areas of good practice to which the University is committed.

DEFINITION:

This University defines distance education as a formal educational process in which the majority of the instructional interaction occurs when student and instructor are separated geographically. Instruction may be synchronous or asynchronous. Distance education may include electronic correspondence, audio, video, computer technologies and the Georgia Statewide Academic and Medical System (GSAMS). This policy shall apply to all credit-bearing courses and programs offered through distance education at Georgia Southwestern State University.

CURRICULUM AND INSTRUCTION:

The University's faculty assumes responsibility for and exercises control over distance education, ensuring both the rigor of programs and the quality of instruction. Furthermore, the faculty recognizes that Distance Education implies course design that utilizes the advantages of the delivery medium to achieve course objectives. The University ensures that the technology available to course designers is appropriate to the nature and objectives of its programs and ensures that materials, programs and courses are current.

Georgia Southwestern State University’s policy regarding intellectual property is consistent with the University System of Georgia’s recommendations.

FACULTY SUPPORT:

The University is committed to providing appropriate faculty support services specifically related to distance education. Institutional support includes, but is not limited to, providing adequate and up-to-date technology, providing appropriate technical assistance, such as help and training, and compensating faculty for the development of courses designed to be delivered entirely by remote means, such as the Internet or GSAMS. Faculty teaching distance education courses (including online courses) must provide students with an email address or a phone number. Each syllabus should contain an indication of how quickly students may expect a response. (4.8.2.4.2)

The University assesses the impact of distance education on faculty workload to ensure that distance education and traditional instruction can be usefully compared. The University recognizes distance education course development as valid scholarship for the purpose of tenure and promotion.

STUDENT SUPPORT:

The University is committed to providing distance education students with the same range of student services it provides to traditional classroom students, including admissions, financial aid, academic advising, delivery of course materials, and placement and counseling. The University also provides adequate means for resolving any complaints that distance education students may have (See GSWeathervane at http://www.gsw.edu/student/handbook/Code_&_Policies.pdf, Appendix I - academic grievances and Appendix K - non-academic grievances). The University provides students with advertising, recruiting, and admissions information that adequately and accurately represent the programs, requirements, and services available.

In addition, the University ensures that students admitted to distance education programs possess the knowledge and have access to equipment necessary to use the technology employed in the programs. The University provides aid to students who are experiencing difficulty using the required technology, including but not limited to help desk facilities to augment faculty assistance. (See distance education information at http://www.gsw.edu/admissions/ugorientation.html.)

LIBRARY AND LEARNING RESOURCES:

The University ensures that students have access to and can effectively use appropriate library resources. In addition, the University monitors whether students make appropriate use of learning resources.

COMMITMENT TO SUPPORT:

Georgia Southwestern State University is committed to securing the funding necessary to provide the support to Faculty and Students enumerated above.

EVALUATION AND ASSESSMENT:

The University assesses student capability to succeed in distance education programs and applies this information to admission and recruitment policies and decisions.

The University evaluates the educational effectiveness of its distance education courses and programs by focusing on student learning outcomes, student retention, and student satisfaction to ensure comparability to campus-based courses and programs.

The University ensures the integrity of student work and the credibility of the degrees and credit awarded by being aware of and prepared for the opportunities for academic dishonesty afforded by distance education.

COMPUTER-ENHANCED INSTRUCTION:

Georgia Southwestern State University acknowledges that synchronous and asynchronous computer technologies are also used in education where the majority of the instruction takes place in a traditional classroom setting. Such computer-enhanced instruction should be considered when applying areas of this policy, such as Curriculum and Instruction, Faculty and Student Support, Library and Learning Resources, and Evaluation and Assessment.

U. WebCT Technical Support Policy

Instructional Technology will provide technical support to Faculty and Staff members who wish to use WebCT.

Each semester WebCT will automatically create a section for every instructor who is teaching a course. This is true for in-class and on-line courses. This will make it possible for instructors who are not teaching on-line courses to use WebCT as a supplement to their traditional classes.

Instructional Technology offers workshops on WebCT every semester. These workshops cover the various tools available to help organize and manage a WebCT course, including file transfer, quiz management, posting course notes, managing students and use of the grade book. Participants are welcome to bring any items they need incorporated into their courses.

It is the faculty member’s responsibility to set up and maintain their course. This includes but is not limited to: putting up course content, creating quiz modules and posting other instructional material. Instructional Technology will work with faculty members to ensure that they have the ability to perform these duties. Instructional Technology will also provide one-on-one training as needed.

Support for WebCT is available on a 24x7 basis via the Online Support Center. This link is available on the WebCT log in page. This Center is designed to answer all of your questions regarding WebCT from a Designer, Instructor, or Student perspective. This service can be accessed anytime, from anywhere. The on-line support center has technicians standing by to answer questions online via online chat or phone. They also have an extensive knowledge base that offers information and solutions for commonly asked questions or frequent problems encountered by WebCT users.

The GSW WebCT log-in page has a number of resources available for faculty and students including:

Information on how to log in to WebCT
Internet Browser Checker and Tune-up
WebCT Maintenance Schedule
Information on how to provide student access to a course
Announcements - This section will inform faculty/staff and students of any updates concerning WebCT
Link to the on-line support center
Information for help from GSW is also available via e-mail at webct@canes.gsw.edu. This email address is active during normal business hours.

Instructional Technology offers technical support by phone and email and will work with faculty members to resolve any problems they encounter with WebCT. The contact information is as follows:

Contact: Alla Yemelyanov
Phone: 229-931-2969 or 229-931-2074
Email: webct@canes.gsw.edu

There are also WebCT tutorials available after logging in to WebCT including the following on-line courses:

WebCT Vista Student Orientation - Vista 3.x Student Orientation -5. This course is available to all students. Students should be strongly encouraged to complete this orientation prior to taking an on-line course.
WebCT Vista 3 - Building Your Vista Course
WebCT Vista 3 - Setting Up and Managing Your Vista Course

V. Adoption of a New Course or a New Program

A new undergraduate program proposed by a school or department must be approved by the Committee on Academic Affairs. A new graduate program proposed by a school or department must be approved by the Graduate Council. The new program will then be presented through the Faculty Senate for consideration by the entire faculty. Programs approved by the faculty must be submitted to the Chancellor for action by the Board of Regents. New undergraduate and graduate courses proposed by any school or department must be presented to the Committee on Academic Affairs and Committee on Graduate Affairs respectively, and when it pertains to teacher education programs, to the Committee on Teacher Education.

W. Faculty Offices

Insofar as possible, faculty offices are assigned in the general area of the school or department office and the area where the instructor teaches by the academic dean. Office assignments and telephone numbers are listed in the campus directory for faculty and staff.

X. Faculty Absences

Faculty members are expected to meet every class as scheduled by the department chair or academic dean and to participate in academic advising of students. Any faculty member who must miss a scheduled class should have that absence approved in advance by his/her department chair or academic dean whenever possible. Faculty members should avoid being absent from class for personal reasons.

Absences from class should be reported on the official absence report form available in department and school offices and on the GSW website at http://www.gsw.edu/~hr/forms/adminprofleaveform.pdf . See the sick leave policy at http://www.gsw.edu/~aaf/handbook/welfare.htm#B .

Y. Faculty Released Time for Professional Development

Faculty members may be approved for a reduced teaching load in order to conduct professional activity such as research or upgrading skills by taking course work which will enhance the faculty member's ability to teach at Georgia Southwestern State University. A reduced load is possible only when the needs of the class schedule can be met by other means.

A faculty member who wishes to teach a reduced load during any given term should request the reduction in writing at least two terms prior to that for which the reduced load is being requested. A memorandum should be addressed to the department chair or academic dean describing in detail the project for the term, the benefits to the faculty member or to the University of the project, and the method and date for reporting the completion of the project. If the department chair or academic dean can meet the demands of students and the schedule without a full load being taught by the faculty member, the dean/chair should address an endorsement of approval for the request to the Vice President for Academic Affairs. This endorsement should include a description of the method the dean/chair will use to staff the department or school's needs without the services of the faculty member requesting a reduced load. Final approval of released time may be granted only by the Vice President for Academic Affairs.

Z. Faculty Searches

All searches for faculty positions must follow the guidelines published by Human Resources. Candidates being interviewed on campus for positions are required to teach a class or give a presentation as part of the interview process. (4.8.1.4)

AA. Part-Time Faculty

Part-time faculty are under the direct supervision of the Chair of the department in which they are hired.
The Chair is responsible for providing to each part-time faculty member an appropriate orientation to university policies and procedures.
Part-time faculty should receive an annual evaluation as part of the annual evaluation process.
Part-time faculty must provide students with a means of contacting them and with hours during which they will be available for contact in person, by phone, or by email. (4.8.3.5 and 6)

AB. Teaching Assistants

The Teaching Assistant: A teaching assistant is a registered graduate student in full-time residence and serving an apprenticeship under the active tutelage and supervision of a regular faculty member.

Workload: Teaching Assistant workloads are intended to allow TA’s to fulfill their academic obligations. TA’s employed half-time (.50 FTE) are expected to devote 20 hours per week to TA duties during instructional and examination periods. These hours include all time spent in preparation, classroom and laboratory teaching, office consultation, and reading student papers.

Duties: A teaching assistant is not responsible for the instructional content of a course, for selection of student assignments, for planning of examinations, or for determining the term grade for students. Neither is the TA to be assigned responsibility for instructing the entire enrollment of a course or for providing the entire instruction of a group of students enrolled in a course.

The teaching assistant is responsible only for the conduct of recitation, laboratory or quiz sections under the active direction and supervision of a regular member of the faculty to whom final responsibility for the course’s entire instruction, including the performance of his [or her] teaching assistants, has been assigned.

Supervision and Review: The selection, supervision and training of all student teachers is an important responsibility of the school, and in particular of the coordinator of the graduate program. All candidates for appointment and re-appointment should be subjected to careful review and recommendation, either by the school as a whole or by a responsible committee.

Eligibility: When appointed, the TA must have a minimum G.P.A. of 3.00 and must be a registered, full-time student in good standing throughout the period of appointment.

AC. Faculty Development Grants

Based on the recommendations of the Faculty Affairs Committee, a budget has been established in the Office of the Vice President for Academic Affairs to award grants for individual faculty development. The Vice President will receive the proposals and pass them to the Faculty Affairs Committee. All proposals will be reviewed by the Committee. The chair of the Committee will compile the results of the review process and submit the results to the Vice President, who will be responsible for final decisions on funding.

To facilitate the review process, the proposals submitted should use the “Faculty Development Grant Proposal” form found in the Appendix, including a Budget and Project Description describing how the project will benefit the University. The evaluation criteria given below should be addressed in this section. Administrators at all levels and the faculty share a common concern that opportunities for and in support of faculty development be high priority at the University. The emphasis of the program should be individual development broadly defined. A few examples of the many possible projects are

1. Research projects 2. Organizing professional meetings and seminars 3. Academic service to the community 4. Productive participation in professional meetings 5. Faculty development time (released time)

The following guidelines have been proposed by the Faculty Affairs Committee:

1. To insure wide distribution of funds, funding is limited to two grants per fiscal year. While the faculty member's enthusiasm should not be limited, first-time applicants will take priority over those requesting a second research grant in the same fiscal year. 2. These funds should be reserved for use when departmental, school, and outside funds are not available.

3. Innovative and original research which is related to a faculty member's teaching discipline is encouraged and supported within reason of available funds. Funds may be used to pay student help, buy small items of specialized equipment, provide copies of hard-to-find literature sources, or cover travel to field sites, libraries, or other such facilities. 4. To encourage growth and professional stature, travel grants will be funded when possible to any recognized professional activity in which the faculty member is a productive participant (i.e., an organizer, speaker, society officer, etc.). Travel funds are limited to 80% of the estimated cost, the remainder to be borne by the faculty member as evidence of his/her sincere interest in this activity. Passive participation (i.e., as a member of the audience), while encouraged, is not under the faculty development grant program.

5. To assure the wise administration of these funds, a short summary of the funded activity must be sent to the Vice President for Academic Affairs after completion. Failure to submit a summary will result in not funding future proposals.

6. All changes in the Faculty Development Grants guidelines must be approved by a majority of the faculty at a faculty meeting.

The criteria for the evaluation of proposals by the Faculty Affairs Committee are as follows:

1. General Procedure

a. All Faculty Affairs Committee members will read the proposals.

b. Score each proposal on a basis of 1-10. c. Recommend percentage funding for each proposal.

d. Faculty Affairs Committee members with applications in review will not vote on their own proposals.

e. The budget allocated for Faculty Development Grants will be provided to the Committee at the beginning of each fiscal year by the Office of the Vice President for Academic Affairs.

f. The Office of the Vice President for Academic Affairs will notify the Committee in writing of the names and amounts of awards. A brief statement will accompany this notification explaining the rationale for award amounts differing from those recommended by the Committee.

g. The Committee will provide each applicant denied funding a brief statement explaining the rationale for denial.

2. General Guidelines

a. Review original guidelines on file with proposals.

b. Must demonstrate all other funding sources exhausted (department, school, outside grants, etc.)

c. Results of any previous Faculty Development Grants must be on file with the Vice President for Academic Affairs.

3. Criteria for Travel Expenses to Meetings

a. Meeting sponsored by recognized professional society or of demonstrated significance.

b. Meeting should be pertinent to applicant's teaching or research field.

c. Funding is restricted to applicants who are actively participating in meetings (organizer, officer, speaker, etc.).

d. Includes a detailed budget with brief, itemized justification.

4. Criteria for Attendance at Short Courses

Relevant to applicant's teaching and/or research or to departmental goals, i.e., learning for new course offerings or course expansion.

5. Criteria for Research Proposals

a. Literature search demonstrates project is original.

b. Significance or importance of project is demonstrated.

c. Applicant proposes a practical, manageable plan.

d. Includes a detailed budget with brief, itemized justification.

For example: Travel to field site (100 miles round trip, three trips) $60.00

Secretarial help (typing final report) $50.00

6. Criteria for Funding

a. Conference Presentations & Productive Participation

- National & International $700

- Southeast $500

- State $300

- Local $100

b. Research - $700

c. Academic Supplies (related to innovative teaching projects) - $200

d. Attendance at Training Seminars (based on availability of funds and documentation as to how this training will benefit the University) - $150

e. Permit the above maximum permissable allocations to be exceeded if funding is available and project shows exceptional merit.

In case of faculty development time in lieu of teaching, the following guidelines have been established and approved by the faculty:

1. It is imperative that faculty understand that development time does not automatically accrue but will be obtained only after submission and approval of a suitable project. Additionally, faculty must understand that the general needs of the institution or their respective department will be taken into account prior to granting individual development time.

2. To apply for faculty development time in lieu of teaching, a faculty member must submit a written proposal for a specific activity which will aid his/her development as a professional and/or an educator.

3. A faculty member may apply for faculty development time in lieu of teaching load typically not to exceed one three or four hour course per academic year, nor three such courses in a three-year period.

4. Applications should be submitted through the department chair/academic dean for endorsement to the Vice President for Academic Affairs who, in turn, will solicit the recommendation of the Faculty Affairs Committee. The Committee will examine the proposal's professional merit and other pertinent information and make recommendations to the Vice President to aid in his/her decision. When necessary, the Committee will solicit the advice of specialists in the area of the proposal. The Vice President, however, will make the final decision as to whether the proposal is approved.

5. The Vice President enlists the cooperation of academic deans and department chairs in scheduling classes such that time for approved faculty development projects may be made available.

AD. Work for Outside Pay

To protect the integrity of the faculty-university work relationship, the following guidelines are to be followed:

1. The faculty member shall not engage in any occupations, pursuits, or endeavors (on part-time or full-time basis) which will interfere with the regular and punctual discharge of his official duties.

2. Outside employment should not take priority over university functions at which a faculty member should be present.

3. Equipment, supplies, materials, or clerical services of the University may not be used in the furtherance of outside work.

4. The faculty member will consult with his/her department chair/academic dean before accepting a commitment to engage in any outside work or consulting for pay during times considered to be normal working periods.

5. At the beginning of the academic year, each faculty member should review with his/her academic dean/department chair any anticipated commitments involving work for outside pay.

AE. Selection, Installation and Support of Computer Software and Hardware

The following outlines the University's policy for selection, installation and support of university-owned computer systems.

1. Selection. When software or hardware is to be purchased, current standards for supported computer systems may be obtained from the Office of Instructional and Information Technology by contacting Technical Support or sending an electronic mail request to techsupp@canes.gsw.edu. OIIT staff can assist in selection of items that are compatible with existing equipment and the campus network, and assure that proper software licenses are maintained.

2. Software. The staff in the Office of Instructional and Information Technology is responsible for installing licensed software on campus computer systems and for providing technical support for licensed software in consultation with vendors. However, they cannot be responsible for support of unlicensed software or improperly installed software. They also cannot always correct a problem with licensed software that was created by improper installation of software.

3. Hardware. The staff in the Office of Instructional and Information Technology will install computer hardware as well as support and maintain that hardware in consultation with vendors. The staff is not responsible for installation or performance of hardware that is not compatible with existing equipment and network.

4. Installations. The OIIT staff is committed to providing installation of hardware and software at the earliest possible date after delivery of equipment or software. Thus, it should not be necessary for anyone other than staff in the Office of Administrative Computing to provide installations. The staff may not be able to provide proper support for a computer system if equipment or software is installed by persons other than staff in the Office of Instructional and Information Technology.

5. Adding devices and applications to the Campus Network. If a person or department wishes to add any network-based application or device, i.e., computer, printer, server, etc., to the campus network, the proposal should be reviewed by the Office of Instructional and Information Technology , preferably during the planning stage, for the purpose of assessing the impact of the application or device on the resources of the network, as any networked application or networked device affects the performance to some degree of all applications and devices which depend upon the network.

AF. Composition and Duties of the Publication Subcommittee of the Student Affairs Committee

1. Composition of Publications Subcommittee

The Publications Subcommittee will consist of three faculty members appointed by the chair of the Student Affairs Committee, and two students appointed by the Student Government President. Advisors of all university publications shall be non-voting exofficio members. Editors of publications will be invited to open meetings.

2. Duties of the Publications Subcommittee

The Publications Subcommittee will recommend to the President of the University the selection and/or removal of the Advisor of the Sou'wester. The Publications Subcommittee will select and/or remove the Editor of the Sou'wester. The Subcommittee will render opinions, when necessary, concerning (1) material alleged to be libelous and/or obscene, (2) alleged violations of policies and guidelines and (3) personnel disputes. The Subcommittee, upon request, will be available to offer advice about the publication of material. Annual reports and recommendations will be submitted to the chair of the Student Affairs Committee.

The Publications Subcommittee will hear complaints from faculty or any member of the University community according to the procedures specified in Section IX of the GSWeathervane.

AG. Property Control Policy

1. Physical Plant Key Control Policy

The Key Control Policy has two objectives: (1) to limit the number of keys issued to the very minimum required, and (2) to afford rigid accountability of those keys that are issued.

a. All requests for grandmaster keys must be submitted to and approved by the Vice President for Business and Finance.

b. Master Keys to buildings will only be issued to department heads and their secretaries (if required) for their department.

c. General faculty and staff will only be issued keys to their offices, the main building entrance, and required classrooms and/or laboratories.

d. Students will not be issued keys to any academic or administrative facility.

e. All keys will be issued by the Director of Physical Plant who will maintain appropriate records for accountability on all keys issued.

f. All keys lost or stolen must be promptly reported to Public Safety, the Physical Plant Director and to the appropriate administrator.

g. Terminating employees must turn in all keys issued to them prior to departure.

h. A key may be used only by the person to whom the key is issued. Keys are not to be loaned to students for even temporary use.

i. Any suspected improper or unauthorized use or possession of keys by anyone shall be reported to Public Safety immediately.

j. Keys issued to contract custodians and/or other contracting services will be kept to the very minimum required to perform their services. No grandmaster key will be issued to contractors under any conditions. The manager of a contracting unit will maintain total accountability for the keys issued to him/her. This includes appropriate check out and sign in procedures.

k. A physical inventory of all keys will be conducted at least annually by the Physical Plant Director.

2. Personal Property (Equipment) Control Policy

The purpose of the Personal Property (Equipment) Control Policy is to retain accountability, control, and prevent loss of all equipment assigned to the various departments.

a. While overall responsibility for university property is assigned to the Chief Business Officer of the institution, primary responsibility is with each academic dean/department chair.

b. All deans/department chairs shall maintain a perpetual departmental inventory of all property, regardless of cost, for their area(s) of responsibility. This responsibility may not be assigned to any other person.

c. Schools and departments issuing property for use outside their assigned location shall have appropriate procedures for "sign out" and "sign in" of such property. The records shall be sufficient in detail to provide an audit and produce the property for inventory.

d. Any transfers of inventoried equipment must be coordinated with the Director of Materials Management. Equipment transfers of three months or longer will be considered a permanent transfer.

e. Missing, stolen or unaccounted for property shall be reported immediately to Campus Safety.

f. Policies of the Board of Regents do not permit the University to lend or rent any of its equipment or supplies to any agency or individual outside the University. Neither does the Board allow faculty or staff to remove equipment from offices, classrooms, or elsewhere on the campus. (Board of Regents Policy No. 914.02 - BR Minutes, 1949-50, p. 109).

AH. Scheduling of Facilities

In scheduling campus facilities, priority will be given to assignment of classroom space and the assignment of space for delivery of the academic programs. As long as there is no disruption, the academic program facilities are available for other uses by Georgia Southwestern State University groups, students and faculty, and by off-campus groups. Any student group who wishes to rese