Online Reservation Request Form

Printable Reservation Request Form

Medical Information Form

Liability Waiver

The GSW Challenge Course is available by reservation to all GSW faculty/staff or student groups, corporate groups or civic & community groups. Group Reservations can be made online or by contacting GSW Campus Recreation at (229) 931-2365 or recsport@canes.gsw.edu.

A Reservation Request form must be completed and submitted for consideration to the Campus Recreation Office no later than 10 days prior to the program date.

The GSW Campus Recreation Department reserves the right to refuse any or all reservation requests based on availability of the facility or qualified instructors.

Reservations must made at least 10 days prior to the date of the program. Registration, Medical Information, Liability Waiver forms and Registration Fees are due no later than 7 days prior to the program date.

Group Requirements

Groups must include at least 10 participants and no more than 20 participants. If an organization has more than 20 participants, special arrangements can be made with the Campus Recreation Department.

For participants under the age of 18, the parent or guardian must also sign the Liability Waiver. Groups that consist primarily of participants under the age of 18 will be required to provide Adult Supervision at a ratio of 1 adult supervisor for every 4 under-age participants.

Additional Participants can be added, with Program Director’s approval, no later than 48 hours prior to the program start time. All forms and fees for additional participants must also be submitted to the Campus Recreation Department no later than 48 hours prior to the program start time. It is recommended that all additions be made in person at the GSW Campus Recreation Office.

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Forms

The following forms must be completed by each GSW Challenge Course
participant and submitted to the Campus Recreation Department no later than 48
hours prior to the start of the program:

1. Medical Information Form

2. Liability Waiver

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Payement

Payment can be made with check, money order or cash.

Full payment is due at time of registration, which should be done no later than 7 days prior to the program
date.

When paying with a check, Campus Recreation will require that only 1 check be submitted for full payment.

All checks or money orders should be made payable to: “GSW Campus Recreation/Challenge Course ”

All fees are due at time of registration.

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cancelation policy

GSW Campus Recreation reserves the right to cancel a program at any time, for any reason.

If a group cancels or reduces the number of participants at least 5 days prior to the program date, they will receive a 50% refund. If a group cancels or reduces the number of participants, within 5 days of the program date, no refund will be given.

If at any time, the number of participants falls below the minimum number (10), the Program Director reserves the right to cancel the program and cancellation refund policies will apply. If it is determined that a program will continue without the minimum number of participants, the participants will be responsible for fees equal to the fees for 10 participants.

Inclement Weather- If a program is cancelled, prior to the start of the program, due to inclement weather, a credit (100% of registration fee) towards a future program will be given.

If a program is cancelled, after the start of a program, a 75% credit towards a future program will be
given.

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timeline

10+ days prior to program date: Contact Campus Recreation to schedule a program

7 days prior to program date: All completed registration, medical information and liability waiver forms
are due.

All Registration Fees are due.

*If all forms are not submitted by this deadline, Campus Recreation reserves
the right to cancel the program.

5 days prior to program date: Group can cancel and receive a 50% refund.

Less than 5 days prior to program date: No refund will be given for cancellations.

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