The Georgia Board of Regents requires that the name recorded in the System of Record for enrolled students must match the legal name as shown on an official government-issued document. To comply with this policy, institutions must review and approve documentation submitted by each student.

This requirement applies to all students, including online, international, graduate, and dual enrollment students. Students whose names are not verified by the designated deadline will be withdrawn from their classes.

The following forms of documentation are approved for verifying a student’s legal name. The name on the submitted document must exactly match the name in the System of Record:

• Copy of a government issued Driver’s License/ID.
• An approved FAFSA form or other documentation demonstrating eligibility for federal financial aid
• A Certified Birth Certificate
• A U.S. Certificate of Naturalization or Citizenship
• A Passport
• A current military ID
• A Permanent Resident Card
• A VISA
• A Marriage or Divorce Certificate
• An Official Credential Evaluation or Transcripts (International Students Only)

If a student is unable to provide one of the approved documents listed above, please contact the Office of Recruitment and Admissions for assistance in identifying an acceptable alternative.

Students may submit legal name verification documentation by emailing the documents to admissions@gsw.edu with the subject line "Legal Name." If a student submits a document for Lawful Presence Verification, it may also be used to fulfill the Legal Name Verification requirement, provided it meets the necessary criteria. Please note: not all students are required to submit documentation for Lawful Presence Verification.