Reservations are made through the Department of Residential and Campus Life, located on the 3rd floor of the Student Success Center (SSC). All reservations are made online. The Office of Reservations is committed to providing you with full attention for all facility needs under its purview.
The Division of Student Engagement and Success is responsible for the following locations:
- 2nd Floor Corridors of the Student Success Center (SSC)
- Aerobics Room/ Dance Studio
- Centennial Plaza (Located near Fountain)
- Exercise Room 1170
- Intramural Gym
- Lake House
- Marshall Student Center Hallway
- Marshall Student Center Patio
- Outside areas (Intramural Fields, Baseball/Softball Field, Soccer Field, Pines/Magnolia)
- Sanford Lawn
- Student Government Association Conference Room (SSC 3447)
- Student Success Center Conference Rooms (SSC 2410, 2413 & 2417)
- Student Success Center Game Room (Limited Reservations)
Pricing
| Venue | Rental Fee | Deposit | Max Capacity |
| Lake House | $200 | $100 | 100 |
| Conference Room 2413 | $100 | $100 | 50 |
| Conference Room 2417 | $100 | $100 | 50 |
| Conference Room 2410 | $75 | $100 | 40 (Classroom Style) |
| All 3 Conference Rooms | $225 | $100 | 140 |
To view facilities: GSW Facility Manual
See rooms available: Click Here
Make your reservation: Click Here
Additional Reservations Information
Please feel free to contact Haley Stark with questions regarding reservations for specific requests. She can be reached at: reserve@gsw.edu or (229) 931-2368. Her office hours are Tuesday and Thursday from 9AM to 4:30PM.
The 3rd floor SES Conference Room (SSC 3426) will be handled through Brooke Tome. She can be reached at: (229) 931-2339.
Reservations cannot be made until the deposit is received. Reservations must also be at least seven (7) days in advance as well. Exceptions can be made in emergency situations only with the approval of the Director of Residential and Campus Life. In the event that you need to make a change in your requested reservation, please email the Office of Reservations at reserve@gsw.edu with your specific requests that need to be made. Organizations are not allowed to reserve the conference rooms overnight. Departments may however request reserving the conference rooms overnight for events such as: Preview Day, STORM Days, Conferences, etc.
** Your reservation will only be official when you receive an email confirmation back from the Office of Reservations. You may need to bring this confirmation to your reservation spot in the event there is a question.
When a facility has been scheduled, the reservation staff will issue a confirmation of the reservation via email from reserve@gsw.edu within five business days of the transaction. This confirmation will also be sent to ABM (company in charge of setup) and Public Safety (office in charge of making sure the facility is unlocked and secure). We will only send email confirmations in an effort to conserve trees and save paper. Should you not receive an email confirmation within five days, please email reserve@gsw.edu or call the Reservationist at (229) 931-2368. Should you call the Office of Reservations and no one answers, please leave a message on the answering machine and someone will respond to you within five business days.
In the event of a facility emergency and Office of Reservations personnel cannot be located, please call (1) Campus Safety at (229) 931-2245 or (2) Willa Fitzpatrick at (229) 931-2309 or (3) LaToya Stackhouse at (229) 931-2442.
**If Organizations or Outside Groups request to use meeting areas within the Division of Student Engagement and Success and do not show up for their meetings without canceling their reservation, privileges can be revoked.
Organizations or individuals making requests will be held responsible for making sure that the location is left clean after each use. If you do not request a setup and you change the setup from what was already in place you are responsible for setting it back up the way it was found. If these policies are not followed, privileges will be taken from the organization or outside group that the reservation is requested under. Please also be aware that no setup requests will be allowed for Saturday and Sunday events. GSW does not have the weekend staff to do setups on Saturday or Sunday.
For more information on policies and how to reserve all facilities on campus, please click on the facility manual: GSW Facility Manual
Student Organization Grill Reservations
Reservations for the grill are the same as those for facility/area reservations. There is an online form that you must complete in order to submit your request. The grill must be picked up from the Office of Reservations on the day of the event and returned by noon the following day. If the following day happens to be a weekend, it must be turned in the following Monday by noon.
Sound System Reservations
Reservations for the sound system are the same as those for facility/area reservations. There is an online form that you must complete in order to submit your request. The sound system must be picked up from the Office of Reservations on the day of the event and returned by noon the following day. If the following day happens to be a weekend, it must be turned in the following Monday by noon.
Cooler Reservations
Reservations for coolers are made through Chris Avery, the Intramural and Outdoor Recreation Coordinator. There is an online form that you must complete in order to submit your request. The coolers must be picked up from the Office of Intramural and Outdoor Recreation on the day of the event and returned by noon the following day. If the following day happens to be a weekend, it must be turned in the following Monday by noon.
Forms
- Sound System Reservation Form
- Facility Reservation Form- Jackson Performance Hall
- Facility Reservation Form- Fine Arts Theatre
- Griffin Bell Golf & Conference Center Form for Student Organizations (This needs to be turned in to Polly Conger)
- Change in Reservation or Facility Form
- Freedom of Expression - Assembly Request Form
- Grill Reservation Form
- Cooler Reservation Form
Looking For More Reservation Options? Here Is More Information:
229-928-1361 Administration Building Classrooms 127 & 135
229-931-2724 Academic Resource Center Labs & Classrooms
229-931-2100 Crawford Wheatley Hall
229-931-2145 Education Center Classrooms
229-931-2275 Health & Human Sciences Classrooms & Auditorium
229-931-2066 Marshall Student Center Conference Room
229-931-2353 Science/Roney Classes and Lecture Hall
229-931-2222 Student Success Center STORM Dome & Classrooms
