Academic Integrity 

Georgia Southwestern State University students are expected to uphold standards of the highest level of integrity.  Students are also responsible for making themselves aware of how the principles of academic integrity apply in each academic setting they enter. 

The following actions are prohibited and constitute a violation of the Student Code of Conduct: 

1. Plagiarism--Plagiarism includes, but is not limited to, asking someone to write part or all of an assignment, copying someone else's work (published or unpublished), inadequately documenting research, downloading material from electronic sources without appropriate documentation, or representing others' works or ideas as one’s own.
   
   
2. Cheating on Examinations--Cheating on an exam includes, but is not limited to, giving or receiving unauthorized help before, during, or after an in-class, out-of-class, or online exam. Examples of unauthorized help include using unauthorized books or notes in either hard copy or electronic form, viewing another student's exam, taking pictures of exams with cell phones or other electronic devices, accessing unauthorized browsers or software programs during an exam, allowing another student to view one's exam, and discussing an exam or sharing information on an exam’s content with other students after the exam has occurred in one section but not in another. 
   
   
3. Unauthorized Collaboration--Unauthorized collaboration includes giving or receiving unauthorized help for work that is required to be the effort of a single student, such as the receiving or giving of unauthorized assistance in the preparation of a laboratory or writing assignment, on-line exams, etc.
    
4. Falsification--Falsification includes, but is not limited to the fabrication of citations or sources, of experimental or survey results, and of computer or other data. 
   
   
5. Multiple Submissions--A student may not submit substantial portions of the same work for credit more than once without the explicit consent of the faculty to whom the work is submitted for additional credit. If a work product is to be substantially revised or updated, the student must contact the faculty member in advance to discuss necessary revisions. In cases where multiple submissions are approved, faculty members will require copies of the original documents for comparison. 

 

Acts of Dishonesty 

Georgia Southwestern State University students are expected to be a part of a community that creates a campus climate that supports excellence in teaching and learning, personal growth and development, and an atmosphere that is safe for, and respectful to, all students, faculty, and staff. 

The following actions are prohibited and constitute a violation of the Student Code of Conduct: 

1. Furnishing false information to any University official, office, or other law enforcement officer. 
   
   
2. Forgery, alteration, or misuse of any document, record, or instrument of identification, or possession of any false identification or identification belonging to another person with dishonest intent. 
   
   
3. Lending, selling, or otherwise transferring a student identification card or any official University materials. 
   
   
4. The use of a student identification card by anyone other than its original holder is prohibited. 
   
   
5. No student or student group shall obtain under false pretenses any official University materials or student identification cards. 
   
   
6. Causing, condoning, or encouraging the completion of any University record, document, or form dishonestly, including but not limited to omitting facts which are material for the purpose of which the record, document, or form is submitted. 
   
   
7. Offering or causing to be offered any bribe or favor to a University official, office, or other law enforcement officer in order to influence a decision. 
   
   
8. Tampering with the election of any University-recognized organization. 
   
   
9. Casting or attempting to cast more than one ballot in any election or referendum on campus. 

 

 

Alcohol & Other Drug Related Misconduct 

Georgia Southwestern State University students are expected to make responsible decisions regarding alcohol and drugs and contribute to positive and healthy campus environment.  

The following actions are prohibited and constitute a violation of the Student Code of Conduct: 

1. Use or possession of alcoholic beverages except as permitted by law or university policy. 
   
   
2. Providing, distributing, selling, or facilitating the use or possession of alcoholic beverages except as permitted by law and university policy. 
   
   
3. Disruptive or disorderly conduct caused by the influence of alcohol and/or other drugs.
    
4. Use or possession of narcotic or other controlled substances except as permitted by law and university policy. 
   
   
5. Providing, distributing, selling, or facilitating the use or possession of narcotic or other controlled substances except as permitted by law and policy. 
6. Disciplinary sanctions for students convicted of a felony offense involving the manufacture, distribution, sale, possession, or use of marijuana, controlled substances, or other illegal or dangerous drugs shall include the forfeiture of academic credit and the temporary or permanent suspension or expulsion from the institution.  Relief shall be granted from disciplinary sanctions previously imposed against one whose convictions are subsequently overturned on appeal or otherwise. 

 

Hazing 

Hazing is defined as any intentional, negligent or reckless action, activity or situation which causes another pain embarrassment, ridicule or harassment, regardless of the individual's willingness to participate. Such actions and situations include, but are not limited to, the following: 

1. Forcing or requiring the drinking of alcohol or any other substance. 
   
   
2. Forcing or requiring the consumption of food or any other substance. 
   
   
3. Calisthenics (push-ups, sit-ups, jogging, runs, etc.) 
   
   
4. Treeing 
   
   
5. Paddle swats 
   
   
6. Line-ups 
   
   
7. Theft of any property 
   
   
8. Road trips 
   
   
9. Scavenger hunts 
   
   
10. Causing fewer than six (6) continuous hours of sleep per night 
    
    
11. Conducting activities which do not allow adequate time for study
     
12. Nudity at any time 
    
    
13. Running personal errands for the members (driving them to class, cleaning their individual rooms, serving meals, etc.) 
    
    
14. Forcing or requiring the violation of University, Federal, State, or local law. 
    
    
15. Any Physical Contact 

Participating in, condoning, encouraging, requiring, or allowing any opportunity for hazing is prohibited and constitute a violation of the Student Code of Conduct. 

Hazing Public Disclosures

 

Disorderly Conduct 

Georgia Southwestern State University students are expected to show respect and civility for each other and to adhere to community standards. 

The following actions are prohibited and constitute a violation of the Student Code of Conduct: 

1. Intentional or reckless disruption or obstruction of teaching; research; administration; or other University activities, including its public service functions on or off campus or other authorized non-University activities taking place on University property with the exception of constitutionally protected freedom of speech and expression. 
   
   
2. Conduct that intentionally or recklessly causes or provokes a disturbance that disrupts the academic pursuits, or infringes upon the rights, privacy, or privileges of another person. 
   
   
3. Conduct that threatens or endangers the health or safety of another person, including but not limited to physical violence, abuse, intimidation, and/or coercion; or violation of a legal protective order.
    
4. Failure to comply with directions of any University official, including student staff members, acting in performance of their duties and/or failure to identify oneself to these persons when requested to do so. 
   
   
5. Participation in a campus demonstration that violates the University’s Policy on Freedom of Expression, intentionally or recklessly disrupts the normal operations of the University or infringes on the rights of other members of the University community. 
   
   
6. Intentional or reckless obstruction, which unreasonably interferes with the freedom of movement of an individual or group. 
   
   
7. Entering an athletic contest, dance, social or other event without the proper credentials for admission (ticket, identification, or invitation). 
   
   
8. Circulation of any advertising media that violates the University’s Policy on Freedom of Expression, intentionally or recklessly disrupts the normal operations of the University or infringes on the rights of other members of the University community. 
   
   
9. Any unauthorized use of electronic devices to make an audio or video recording of any person while on University premises without his/her prior knowledge or without his/her effective consent when such a recording is likely to cause injury or distress is prohibited. This includes, but is not limited to, surreptitiously taking pictures of another person in a gym, locker room, restroom, residence hall room, or other locations. 
   
   
10. The use, possession, or storage of the following or similar devices is prohibited on ALL Georgia Southwestern property and in ALL GSW facilities: Hover boards, Segways, Swagways, IO Hawks, Skywalkers, and other similar personal mobility devices (PMD’s). 
    
    
11. Conducting, organizing, or participating in any activity involving games of chance or gambling except as permitted by law. 
    
    
12. Violation of local, state and federal law, on or off campus, is prohibited. Violations will be adjudicated through the university student conduct system at the discretion of the Vice President for Student Affairs and Enrollment Management or his/her designee. 

 

Personal Safety 

Georgia Southwestern State University students are expected to respect each other and the personal safety of all members of their community. 

The following actions are prohibited and constitute a violation of the Student Code of Conduct: 

1. Physical abuse - Any attempt to cause injury or inflict pain or causing injury or inflicting pain. Also causing physical contact with another when the person knows or should reasonably believe that the other will regard the contact as offensive or provocative. It is not a defense that the person, group, or organization against whom the physical abuse was directed consented to, or acquiesced to, the physical abuse. 
   
   
2. Harassment—Behavior that is severe, pervasive or persistent to a degree that a reasonable person similarly situated would be prevented from accessing an educational opportunity or benefit. This behavior includes, but is not limited to, verbal abuse, threats, intimidation, and coercion. In addition, harassment may be conducted by a variety of mediums, including but not limited to, physical, verbal, graphic, written, or electronic. 
   
   Discriminatory harassment against any person. Discriminatory harassment is defined as any unwelcome verbal or physical conduct based on race, color, sex (including sexual harassment and pregnancy), sexual orientation, gender identity, ethnicity or national origin, religion, age, genetic information, disability, or veteran status. Harassment  sufficiently severe, persistent or pervasive to unreasonably interfere with the individual’s work or educational performance; create an intimidating, hostile, or offensive working or learning environment; or unreasonably interfere with or limits one’s ability to participate in or benefit from an institutional program or activity. 
   
   
3. Stalking - Behavior in which an individual willfully, maliciously, and repeatedly engages in a knowing course of conduct directed at a specific person, reasonably and seriously alarms, torments, and/or terrorizes the person; or substantially interferes with the opportunity of other students to obtain an education. 
   
   
4. Threatening Behavior -  
   
   Threat - Extreme written or verbal conduct that causes a reasonable expectation of injury to the health or safety of any person or damage to any property. 
   
   Intimidation - Intimidation defined as implied threats or acts that cause a reasonable fear of harm in another. 
   
   
5. Bullying - Defined as the use of repeated or severe verbal and/or non-verbal means in order to coerce or force a person to do something or to degrade a person, including, but not limited to, the use of taunting, teasing, or coercive language, pushing, punching, or creating threatening notes/letters/signs. 
   
   
6. Cyberbullying - Defined as an act of bullying that takes place using different kinds of technology and social media. Using various types of electronic devices to inflict emotional and/or mental pain, and to degrade another person. 
   
   
7. The physical abuse rule is not intended to prohibit the following conduct: 
   
   Customary public athletic events, contests, or competitions that are sponsored by the University or the organized and supervised practices associated with such events; or 
   
   Any activity or conduct that furthers the goals of a legitimate educational curriculum, a legitimate extracurricular program or a legitimate military training program as defined and approved by the University. 

 

Sexual Misconduct 

Georgia Southwestern State University is committed to ensuring a safe learning and working environment for all members of the GSW community.   

The following actions are prohibited and constitute a violation of the Student Code of Conduct: 

1. Sexual Exploitation: Taking non-consensual or abusive sexual advantage of another for one’s own advantage or benefit, or for the benefit or advantage of anyone other than the one being exploited.  Examples of sexual exploitation may include, but are not limited to, the following: 
    
   1. Invasion of sexual privacy; 
   2. Prostituting another individual; 
   3. Non-consensual photos, video, or audio of sexual activity; 
   4. Non-consensual distribution of photo, video, or audio of sexual activity, even if the sexual activity was consensual; 
   5. Intentional observation of nonconsenting individuals who are partially undressed, naked, or engaged in sexual acts; 
   6. Knowingly transmitting an STD or HIV to another individual through sexual activity; 
   7. Intentionally and inappropriately exposing one’s breasts, buttocks, groin, or genitals in non-consensual circumstances; and/or 
   8. Sexually-based bullying. 
      
      
2. Sexual Harassment: Unwelcome verbal, nonverbal, or physical conduct, based on sex or on gender stereotypes, that is implicitly or explicitly a term or condition of employment or status in a course, program, or activity; is a basis for employment or educational decisions; or is sufficiently severe, persistent, or pervasive to interfere with one’s work or educational performance creating an intimidating, hostile, or offensive work or learning environment, or interfering with or limiting one’s ability to participate in or to benefit from an institutional program or activity. 
   
   
3. Sexual Misconduct: Includes, but is not limited to, such unwanted behavior as dating violence, domestic violence, non-consensual sexual contact, sexual exploitation, sexual harassment, and stalking. 
   
   
4. Stalking: Engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for his or her safety or the safety of others or suffer substantial emotional distress. Course of conduct means two or more acts, including, but not limited to, acts in which the stalker directly, indirectly, or through third parties, by any action, method, device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with person’s property. Reasonable person means a reasonable person under similar circumstances and with similar identities to the victim. Substantial emotional distress means significant mental suffering or anguish that may but does not necessarily, require medical or other professional treatment or counseling. 

 

Theft, Damage & Disregard for Property 

Georgia Southwestern State University students are expected to respect the property and belongings of the university and of all members of that community. 

The following actions are prohibited and constitute a violation of the Student Code of Conduct: 

1. Taking, attempting to take, or keeping in one’s possession any property or item, including but not limited to any tangible possession, information, or account, without proper authorization. 
   
   
2. Malicious or unwarranted damage or destruction, or attempted damage or destruction, of any property or item, including but not limited to any tangible possession, information, or account.
    
3. Selling or attempting to sell a textbook unless the seller is the owner of the textbook or has the permission of the owner to do so.
    
4. Taking, attempting to take, or keeping items belonging to the library or items placed in the library for display. 

 

Violations of State or Federal Law

A student in any University System of Georgia (USG) institution who is charged with, or indicted for, a felony or crime involving moral turpitude may be suspended pending the disposition of the criminal charges against him or her. Upon request, the student shall be accorded a hearing, as provided in this Policy Manual and any related institution policy, where he or she shall have the burden of establishing that his or her continued presence as a member of the student body will not be detrimental to the health, safety, welfare, or property of other students or members of the campus community or to the orderly operation of the institution. Upon final conviction, the student shall be subject to appropriate disciplinary action.

 

Fire Safety & Sanitation 

Georgia Southwestern State University students are expected to behave as informed members of a community working together to provide a safe environment for everyone. 

The following actions are prohibited and constitute a violation of the Student Code of Conduct: 

1. Misusing, damaging or tampering with fire safety equipment. 
   
   
2. Setting or causing to be set any unauthorized fire.
    
3. Possessing or using fireworks, explosives or other incendiary devices without authorization.
    
4. Making or causing to be made a false fire alarm. 
   
   
5. Intentionally or recklessly obstructing a fire exit in any University building.
    
6. Failure to exit a University building when the fire alarm sounds. 
   
   
7. Failure to maintain an organization’s facilities and/or surrounding property creating a potential danger to the health or safety of the occupants or other individuals. 

 

Weapons 

Georgia Southwestern State University students are expected to respect the safety of their campus community and follow all federal, state, and system policies regarding weapons. 

Possessing a weapon on property owned or leased by GSW, except as specially provided by federal or state laws, is a violation of the Student Code of Conduct.   

All exceptions to this policy are included in the University System of Georgia’s Board of Regents Policy Manual 6.11.1 and can be found at the following link:   https://www.usg.edu/policymanual/section6/C2675/ 

 

Unauthorized Entry or Use 

Georgia Southwestern State University students are expected to be appropriately use campus facilities, resources, and services. 

The following actions are prohibited and constitute a violation of the Student Code of Conduct: 

1. Unauthorized entry or attempted entry into any property, including but not limited to any building, office, or other facility, automobile, backpack, or account. 
   
   
2. Making or attempting to make unauthorized use of any building, office, or other facility, information, or accounts. 
   
   
3.  Unauthorized possession, use, or duplication of keys or other methods of controlled access (card, codes, etc.) 

 

Residential Living 

Georgia Southwestern State University students are expected to actively engage in a community that fosters success by promoting a campus culture of safety and well-being. 

GSW residency requirement is four (4) semesters (fall/spring) for first-time and transfer students under 30 credit hours of undergraduate coursework.  

Residential contracts and policies apply to the Student Conduct Code.   

Any violation of the Policies of Residential Living prohibited and constitute a violation of the Student Code of Conduct. 

 

Computer Use 

Georgia Southwestern State University students are expected to appropriately use all computer and networks owned or operated by Georgia Southwestern.  Appropriate use includes actions that are legal, ethical, reflect academic honesty, reflect community standards, and show restraint in the consumption of shared resources.  Defined Computer and Network Acceptable Use Policy is found in the Student Handbook. 

 

Interference with the Orderly Operation of the Student Conduct Process 

Georgia Southwestern State University students are expected to adhere to community standards of acceptable behavior and civic virtues outlined in the Student Code of Conduct. 

The following actions are prohibited and constitute a violation of the Student Code of Conduct: 

1. Unreasonably delaying the Student Conduct Process by failing to schedule or appear for a meeting as requested any staff member serving any role in the Student Conduct Process. 
   
   
2. Intentionally providing false, distorted, or misrepresented information to any staff member serving any role in the Student Conduct Process or knowingly initiating a false complaint. 
   
   
3. Disrupting the orderly operation of a conduct proceeding. 
   
   
4. Attempting to discourage an individual’s proper participation in, or use of, the Student Conduct Process. 
   
   
5. Harassing, intimidating, and/or retaliating against any staff member serving any role in the Student Conduct Process., Hearing Panel Member, reporting party, or any other individual associated with any report, investigation, informal or formal resolution, or proceeding under the Code of Conduct. 
   
   
6. Failure to comply with the sanctions imposed under the Student Code of Conduct. 
   
   
7. Repeated violations of published rules or regulations of the University, cumulatively indicating an unwillingness or inability to conform to the institution's standards for student life. 

 

Complicity 

Georgia Southwestern State University student organizations are expected to behave collectively and individually in ways that uphold the mission of the University. 

1. Acting in concert to violate University conduct regulations.
    
2. Knowingly condoning, encouraging, or requiring behavior that violates University conduct regulations.
    
3. Allowing, condoning, permitting or providing opportunity for a guest to violate University conduct regulations. 

 

 Violations of any University Rules or Procedures 

Georgia Southwestern State University students are expected to follow all University policies, contracts and regulations.  Such rules include, but not limited to, residence hall contracts and policies, NCAA regulations, rules relating to entry and use of university facilities, university motor vehicle rules, and rules governing intramural sports, and dining hall contract. 

 

Retaliation 

Georgia Southwestern State University students are expected to respect the Student Conduct process and the rights of all others as a part of the process.   

Retaliation is prohibited and constitutes a violation of the Student Code of Conduct. 

Retaliation is any adverse action taken against a person who files a complaint and/or a person who supports, assists, a person who files a complaint, and/or provides relevant information to the complaint. Retaliatory actions include, but are not limited to, threats or actual violence against the person or their property, adverse educational or employment consequences, ridicule, intimidation, bullying or ostracism. 

 

Appendix A.

 

4.1 General Policy on Student Affairs

4.1.1 Institutional Responsibility

Admission, discipline, promotion, graduation, and formulation of all rules and regulations pertaining to students of University System of Georgia institutions are matters to be handled by the institutions within the framework of policies and regulations issued by the Board of Regents. Students failing to comply with Board of Regents’ or institution rules, regulations, or directives may face disciplinary actions.

 

4.6 Discipline of Students

4.6.1 Violations of State or Federal Law

A student in any University System of Georgia (USG) institution who is charged with, or indicted for, a felony or crime involving moral turpitude may be suspended pending the disposition of the criminal charges against him or her. Upon request, the student shall be afforded a hearing, as provided in this Policy Manual and any related institution policy, where he or she shall have the burden of establishing that his or her continued presence as a member of the student body will not be detrimental to the health, safety, welfare, or property of other students or members of the campus community or to the orderly operation of the institution. Upon final conviction, the student shall be subject to appropriate disciplinary action.

 

4.6.2 Student Organization Responsibility for Drug Abuse

The use of marijuana, controlled substances, or other illegal or dangerous drugs constitutes a serious threat to the public health, welfare, and academic achievement of students enrolled in the University System of Georgia (USG). Therefore, all student organizations, including but not limited to societies, fraternities, sororities, clubs, and similar groups of students which are affiliated with, recognized by, or which use the facilities under the jurisdiction of USG institutions, are responsible for enforcing compliance with local, state, and federal laws by all persons attending or participating in their respective functions and affairs, social or otherwise.

 

As provided by the Student Organization Responsibility for Drug Abuse Act, any such student organization which, through its officers, agents, or responsible members, knowingly permits, authorizes, or condones the manufacture, sale, distribution, possession, serving, consumption or use of marijuana, controlled substances, or other illegal or dangerous drugs at any affair, function, or activity of such student organization, social or otherwise, violates the laws of this State and, after being afforded the constitutional requirements of due process, shall have its recognition as a student organization withdrawn and shall be expelled from the campus for a minimum of one calendar year from the date of determination of guilt.

 

Such organization shall also be prohibited from using any property or facilities of the institution for a period of at least one year. Any lease, rental agreement, or other document between the Board of Regents or the institution and the student organization that relates to the use of the property leased, rented, or occupied shall be terminated for the student organization knowingly having permitted or authorized the unlawful actions described above.

 

All sanctions imposed by this policy shall be subject to review procedures authorized by the Board of Regents’ Policy on Application for Discretionary Review.  An appeal to the Board of Regents shall not defer the effective date of the adverse action against the student organization pending the Board’s review unless the Board so directs. Any such stay or suspension by the Board shall expire as of the date of the Board’s final decision on the matter.

 

4.6.3 Alcohol and Drugs on Campus

In accordance with Georgia laws governing the manufacture, sale, use, distribution, and possession of alcoholic beverages, illegal drugs, marijuana, controlled substances, or dangerous drugs on college campuses and elsewhere, including the Drug-Free Postsecondary Education Act of 1990, the Board of Regents encourages its institutions to adopt programs designed to increase awareness of the dangers involved in the use of alcoholic beverages, marijuana, or other illegal or dangerous drugs by University System of Georgia (USG) students and employees. Such programs shall stress individual responsibility related to the use of alcohol and drugs on and off the campus.

 

To assist in the implementation of such awareness programs and to enhance the enforcement of state laws at USG institutions, each institution shall adopt and disseminate comprehensive rules and regulations consistent with local, state, and federal laws concerning the manufacture, distribution, sale, possession, or use of alcoholic beverages, marijuana, controlled substances, or dangerous drugs on campus and at institutional-approved events off campus.

 

Disciplinary sanctions for the violation of such rules and regulations shall be included as a part of each institution’s disciplinary code of student conduct. Disciplinary sanctions for students convicted of a felony offense involving the manufacture, distribution, sale, possession, or use of marijuana, controlled substances, or other illegal or dangerous drugs shall include the forfeiture of academic credit and the temporary or permanent suspension or expulsion from the institution. All sanctions imposed by the institution shall be subject to review procedures authorized by Board of Regents’ Policy on Application for Discretionary Review.

The rules and regulations adopted by each institution shall also provide for relief from disciplinary sanctions previously imposed against one whose convictions are subsequently overturned on appeal or otherwise.

4.6.4 Disruptive Behavior

All policy set forth in Board of Regents Policy Manual | 6.8 Disruptive Behavior | University System of Georgia.

 

4.6.5 Tobacco and Smoke-Free Campuses

All policy set forth in Board of Regents Policy Manual | 6.10 Tobacco and Smoke-Free Campuses | University System of Georgia.

 

4.6.6 Weapons

The University System of Georgia (USG) prohibits all weapons on property owned or leased by the USG and its institutions, except as specifically provided herein or as provided in federal or state law set forth in Board of Regents Policy Manual | 6.11 Weapons | University System of Georgia.

 

4.6.7 Hazing

Hazing is a criminal act under state law and must be specifically prohibited by each institution’s student code of conduct.  This policy sets forth institutional requirements for hazing investigation, reporting, and prevention to comply with state and federal law.]

 

Each institution must include definitions of hazing and school/student organization in its student code of conduct that meet or exceed the definitions set forth in the Stop Campus Hazing Act and Max Gruver Act. 

 

Each institution must establish policies covering the following areas:

1. Reporting and investigating of alleged incidents of hazing;
2. Due process requirements for adjudication of alleged incidents of hazing;
3. Public disclosure of administrative adjudications of hazing or hazing related criminal convictions within 15 days of final adjudication or public notice of conviction; AND
4. Promotion of hazing prevention and awareness, including information about applicable local and state law.  Institution policies must include descriptions of research-informed campus-wide prevention programs and primary prevention strategies related to hazing for students, staff, and faculty.

1. This may include skill building for bystander intervention, information about ethical leadership, and the promotion of strategies for building group cohesion without hazing 

 

4.7 Standards for Institutional Student Conduct Investigations and Disciplinary Proceedings

This Policy establishes procedural standards for investigations and resolutions of alleged student conduct violations, which each institution must incorporate into its respective student conduct policies. The purpose of this Policy is to ensure uniformity in the quality of investigations while providing for due process that affords fairness and equity in all student conduct investigations. This Policy is not intended to infringe or restrict rights guaranteed by the United States Constitution including free speech under the First Amendment, or the due process clauses of Fifth and Fourteenth Amendments.

Complainant means an individual who is alleged to be a victim of conduct that would violate any applicable Board or institution policy.

 

Respondent means an individual who is alleged to have engaged in behavior that would violate any applicable Board or institution policy.

 

Reporters means other individuals who report information to an institution regarding alleged policy violations.

 

These procedures apply to matters relating to student misconduct, except matters relating to academic dishonesty, which are covered under separate institutional policies. Institutions shall inform students of their procedures governing student misconduct complaints and investigations. The terms Complainant, Respondent, and Reporters will be used throughout this Policy and are defined below. Institutions may establish to what extent the procedures outlined in this Policy apply to Reporters.

 

4.7.1 Reports of Student Misconduct

Institutions must provide clear notice to students and other campus community members as to how to file complaints of misconduct.

 

Complaints to the appropriate department and/or person(s) should include as much information as possible – such as: (1) the type of misconduct alleged; (2) the name and contact information of the individual(s) accused of misconduct; (3) the date(s), time(s), and place(s) of the misconduct; (4) the name(s) and contact information of any individual(s) with knowledge of the incident; (5) whether any tangible evidence has been preserved; and (6) whether a criminal complaint has been made.

 

Information from complaints may be shared as necessary to investigate and to resolve the alleged misconduct. Complaints shall be investigated and resolved as outlined below. The need to issue a broader warning to the community in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“Clery Act”) shall be assessed in compliance with federal law.

 

Where appropriate, Complainants may file a law enforcement report as well as an institutional report, but are not required to file both.

 

Confidentiality:

If a Complainant (where applicable) requests that their identity be withheld or the allegation(s) not be investigated, the institution should consider whether such request(s) can be honored while still promoting a safe and nondiscriminatory environment for the institution and conducting an effective review of the allegations. The institution should inform the requesting party that the institution cannot guarantee confidentiality and that even granting requests for confidentiality shall not prevent the institution from reporting information or statistical data as required by law, including the Clery Act.

 

Retaliation:

Anyone who has made a report or complaint, provided information, assisted, participated or refused to participate in any investigation or resolution under applicable Board or institution policy shall not be subjected to retaliation. Anyone who believes they have been subjected to retaliation should immediately contact the appropriate department or individual(s) for that institution. Any person found to have engaged in retaliation shall be subject to disciplinary action, pursuant to the institution’s policy.

 

False Complaints/Statements:

Individuals are prohibited from knowingly giving false statements to an institution official. Any person found to have knowingly submitted false complaints, accusations, or statements, including during a hearing, in violation of applicable Board or institution policy shall be subject to appropriate disciplinary action (up to and including suspension or expulsion) and adjudicated pursuant to the institution’s policy.

 

Amnesty:

Students should be encouraged to come forward and report violations of the law and/or student code of conduct notwithstanding their choice to consume alcohol or drugs. Information reported by a student during the conduct process concerning their consumption of drugs or alcohol will not be voluntarily reported to law enforcement; nor will information that the individual provides be used against the individual for purposes of conduct violations. Nevertheless, these students may be required to meet with staff members regarding the incident and may be required to participate in appropriate educational program(s). The required participation in an educational program under this amnesty procedure will not be considered a sanction. Nothing in this amnesty procedure shall prevent a university staff member who is otherwise obligated by law (the Clery Act) to report information or statistical data as required.

 

4.7.2 Process for Investigating and Resolving Disputed Reports

Jurisdiction:

Each institution shall take necessary and appropriate action to protect the safety and well-being of its community. Accordingly, student conduct should be addressed when such acts occur on institution property, at institution-sponsored or affiliated events, or otherwise violate the institution’s student conduct policies, regardless as to where such conduct occurs. If the student has admitted responsibility and has voluntarily decided to participate in the informal process, the procedures outlined in this section will not apply.

 

Access to Advisors:

The Respondent and Complainant (where applicable), as parties to these proceedings, shall have the right to have an advisor (who may or may not be an attorney) of the party’s choosing, and at their own expense, for the express purpose of providing advice and counsel. The advisor may be present during meetings and proceedings during the investigatory and/or resolution process at which his or her advisee is present. The advisor may advise their advisee in any manner, including providing questions, suggestions, and guidance on responses to any questions posed to the advisee, but shall not participate directly during the investigation or hearing process.

 

Initial Evaluation of Student Conduct Reports:

Regardless of how an institution becomes aware of alleged misconduct, the institution shall ensure a prompt, fair, and impartial review and resolution of complaints alleging student misconduct. Where a report of student misconduct has been made to the appropriate department and/or person, the institution shall review the complaint to determine whether the allegation(s) describes conduct in violation of the institution’s policies and/or code of conduct. If the reported conduct would not be a violation of the institution’s policies and/or code of conduct, even if true, then the report should be dismissed. Otherwise, a prompt, thorough, and impartial investigation, and review shall be conducted into each complaint received to determine whether charges against the Respondent should be brought.

 

Initiation of Proceedings.

1. A charge of violation of the Code of Conduct may be filed by any academic or administrative official, any university staff member, any member of the faculty, any student, or any member of the local community.
2. The student conduct office, after a review of the allegations, shall determine whether the charge will be considered for possible sanctioning. If so, the student will be required to attend a scheduled Administrative Disciplinary Meeting with the student conduct office to review the charge. An administrative meeting is required for every student to attend to address any charge(s) reported.
3. If the student fails to attend the Administrative Disciplinary Meeting request and sanctions have been recommended, the student will be given an assigned deadline to respond in person or in writing with acceptance or denial of the recommended sanctions.
4. Administrative Disciplinary Meetings. During the Administrative Disciplinary Meeting, the student will be informed of his/her right to a fair due process hearing and the opportunity to waive the hearing and admit responsibility for the violation(s).  If the student admits responsibility for the violation(s), the student conduct office will forward a copy of the notice of the admission of responsibility and imposed sanctions to the Dean of Students/Vice President for Student Affairs or designee. If the student denies responsibility, the student conduct office shall initiate an investigation of the charges and upon conclusion and the findings of the investigative review, the case will be forwarded to the student conduct hearing panel for review and resolution.

 

Temporary Remedial Measures

Temporary remedial measures may be implemented by the institution at any point after the institution becomes aware of the alleged student misconduct and should be designed to protect any student or other individual in the USG community. To the extent interim measures are imposed, they should minimize the burden on both the Complainant (where applicable) and the Respondent, where feasible. Temporary remedial measures may include, but are not limited to:

1. Change of housing assignment;
2. Issuance of a “no contact” directive;
3. Restrictions or bars to entering certain institution property;
4. Changes to academic or employment arrangements, schedules, or supervision; and;
5. Other measures designed to promote the safety and well-being of the parties and the institution’s community.

 

Interim Suspension

An interim suspension should only occur where necessary after determining that temporary remedial measures are not sufficient and/or when necessary to maintain safety and should be limited to those situations where the respondent poses a serious and immediate danger or threat to persons or property. In making such an assessment, the institution should consider the existence of a significant risk to the health or safety of the Complainant (where applicable) or the campus community; the nature, duration, and severity of the risk; the probability of potential injury; and whether less restrictive means can be used to significantly mitigate the risk.

 

When an interim suspension is issued, the terms of the suspension take effect immediately. The Respondent shall receive notice of the interim suspension and the opportunity to respond to the interim suspension within three business days receipt  to determine whether the interim suspension should continue.

 

Investigation

Throughout any investigation and resolution proceedings, both parties shall receive written notice of the alleged misconduct, shall be provided an opportunity to respond, and shall be allowed to remain silent or otherwise not participate in or during the investigation and resolution process without an adverse inference resulting. If a party chooses to remain silent or otherwise not participate in an investigation, the investigation may still proceed and policy charges may still result and be resolved. Timely and equal access to information that will be used during the investigation will be provided to the Complainant (where applicable) and Respondent.

Where the potential sanctions for the alleged misconduct may involve a suspension or expulsion (even if such sanctions were to be held “in abeyance,” such as probationary suspension or expulsion) the institution’s investigation and resolution procedures must provide the additional minimal safeguards outlined below.

In no case shall a hearing to resolve charge(s) of student misconduct take place before the investigative report has been finalized. An investigator shall be an individual other than the student conduct officer (or staff member) who adjudicates the incident in question. This individual shall provide an unbiased review of the incident and charges. This individual shall be identified and approved by the chief student affairs officer of the institution.  An investigator shall be an individual other than the student conduct officer (or staff member) who adjudicates the incident in question. This individual shall provide an unbiased review of the incident and charges. This individual shall be identified and approved by the chief student affairs officer of the institution.

1. The Complainant (where applicable) and Respondent shall be provided with written notice of the complaint/allegations, pending investigation, possible charges, possible sanctions, and available support services. The notice should also include the identity of any investigator(s) involved. Notice should be provided via institution email to the address on file.
2. Upon receipt of the written notice, the Respondent shall have at least three business days to respond in writing. In that response, the Respondent shall have the right to admit or to deny the allegations, and to set forth a defense with facts, witnesses, and supporting materials. A non-response will be considered a general denial of the alleged misconduct. Any Complainant (where applicable) shall also be provided three business days to respond to or to supplement the notice.
3. If the Respondent admits responsibility, the process may proceed to the sanctioning phase or may be informally resolved, if appropriate.
4. If at any point the investigator determines there is insufficient evidence to support a charge or to warrant further consideration of discipline, then the complaint should be dismissed.
5. An investigator shall conduct a thorough investigation and should retain written notes and/or obtain written or recorded statements from each interview. The investigator shall also keep a record of any party’s proffered witnesses not interviewed, along with a brief, written explanation of why the witnesses were not interviewed.
6. The initial investigation report shall be provided to the Respondent and the Complainant (where applicable). This report should clearly indicate any resulting charges (or alternatively, a determination of no charges), as well as the facts and evidence in support thereof, witness statements, and possible sanctions. For purposes of this Policy, a charge is not a finding of responsibility but indicates that there is sufficient evidence to warrant further consideration and adjudication.
7. The final investigation report should be provided to the misconduct panel or hearing officer for consideration in adjudicating the charges brought against the Respondent before any hearing. A copy shall also be provided to the respondent and Complainant (where applicable) before any hearing. The investigator may testify as a witness regarding the investigation and findings, but shall otherwise have no part in the hearing process and shall not attempt to otherwise influence the proceedings outside of providing testimony during the hearing.

 

4.7.3 Resolution/Hearings

1. Student Conduct Hearings

In no case shall a hearing to resolve charge(s) of student misconduct take place before the investigative report has been finalized.

 

Where the Respondent indicates that they contest the charges and the investigative report has been finalized and copies provided to the Respondent and Complainant (where applicable), the matter shall be set for a hearing. However, the Complainant (where applicable) and Respondent may have the option of selecting informal resolution in certain student misconduct cases where they mutually agree except where deemed inappropriate by the Assistant Vice Chancellor for Student Affairs at the University System Office.

 

Where a case is not resolved through informal resolution or informal resolution is not available due to the nature of the charges, the Respondent shall have the option of having the charges heard either by an administrator (Hearing Officer) or a Hearing Panel. If an administrative hearing is requested, the Respondent shall use their discretion to determine whether the case should be heard by a Hearing Panel. Notice of the date, time, and location of the hearing shall be provided to the Respondent and Complainant (where applicable) at least five business days prior to the hearing. Notice shall be provided via institution email where applicable. Hearings shall be conducted in person or via conferencing technology as reasonably available. Additionally, the following standards will apply to any such hearing:

 

1.The Respondent and Complainant (where applicable) shall have the right to present witnesses and evidence to the hearing officer or panel. Witness testimony, if provided, shall pertain to knowledge and facts directly associated with the case being heard. The Respondent and Complainant (where applicable) shall have the right to confront any witnesses, including the other party, by submitting written questions to the Hearing Officer or Hearing Panel for consideration. Advisors may actively assist in drafting questions. The Hearing Officer or Hearing Panel shall ask the questions as written and will limit questions only if they are unrelated to determining the veracity of the charge leveled against the Respondent(s). In any event, the Hearing Officer or Hearing Panel shall err on the side of asking all submitted questions and must document the reason for not asking any particular questions.

2. Where the Hearing Officer or Hearing Panel determines that a party or witness is unavailable and unable to be present due to extenuating circumstances, the Hearing Officer or Hearing Panel may establish special procedures for providing testimony from a separate location. In doing so, the Hearing Officer or Hearing Panel must determine whether there is a valid basis for the unavailability, ensure proper sequestration in a manner that ensures testimony has not been tainted, and make a determination that such an arrangement will not unfairly disadvantage any party. Should it be reasonably believed that a party or witness who is not physically present has presented tainted testimony, the Hearing Officer or Hearing Panel will disregard or discount the testimony.
3. Formal judicial rules of evidence do not apply to the investigatory or resolution process.
4. The standard of review shall be a preponderance of the evidence.
5. Institutions should maintain documentation of the proceedings, which may include written findings of fact, transcripts, audio recordings, and/or video recordings.
6. Following a hearing, both the Respondent and Complainant (where applicable) shall be simultaneously provided a written decision via institution email (where applicable) of the outcome and any resulting sanctions. The decision should include details on how to appeal, as outlined below. Additionally, the written decision must summarize the evidence relied on in support of the outcome and the rationale for the resulting sanction. The same form will be completed, regardless of whether the student opts for a hearing officer or hearing panel.

 

1. Additional procedures for Non-Title IX Sexual Misconduct.

1. Non-Title IX sexual misconduct is covered in part in BOR policy 6.7 (Board of Regents Policy Manual | 6.7 Sexual Misconduct Policy | University System of Georgia).
2. The parties shall have the right to present witnesses and evidence at the hearing. Witness testimony, if provided, shall pertain to knowledge and facts directly associated with the case being heard.
3. The parties shall have the right to confront any witnesses, including the other party, by submitting written questions to the Hearing Officer for consideration. Advisors may actively assist in drafting questions. The Hearing Officer shall ask the questions as written and will limit questions only if they are irrelevant to determining the veracity of the allegations against the Respondent(s). In any such event, the Hearing Officer shall err on the side of asking all submitted questions and must document the reason for not asking any particular questions.
4. Questions and evidence about the Complainant’s sexual predisposition or prior sexual behavior, shall be deemed irrelevant, unless such questions and evidence are offered to prove that someone other than the Respondent committed the alleged conduct or consent between the parties during the alleged incident.
5. The hearing panel shall not access, consider, disclose, or otherwise use a party’s records made or maintained by a physician, psychiatrist, psychologist, or other recognized professional made in connection with the party’s treatment unless the party has provided voluntary written consent. This also applies to information protected by recognized legal privilege.
6. Formal judicial rules of evidence do not apply to the resolution process and the standard of evidence shall be a preponderance of the evidence.
7. Following a hearing, the parties shall be simultaneously provided a written decision via institution email of the hearing outcome and any resulting sanctions or administrative actions. The decision must include the allegations, procedural steps taken through the investigation and resolution process, findings of facts supporting the determination(s), determination(s) regarding responsibility, and the evidence relied upon and rationale for any sanction or other administrative action. The institution shall also notify the parties of their right to appeal, as outlined BOR 4.8.6.6 Appeals.

 

4.7.4 Possible Sanctions

In determining the severity of sanctions or corrective actions the following should be considered: the frequency, severity, and/or nature of the offense; history of past conduct; an offender’s willingness to accept responsibility; previous institutional response to similar conduct; strength of the evidence; and the wellbeing of the university community. The institution will determine sanctions and issue notice of the same, as outlined above.

 

The broad range of sanctions includes: expulsion; suspension for an identified time frame or until satisfaction of certain conditions or both; temporary or permanent separation of the parties (e.g., change in classes, reassignment of residence, no contact orders, limiting geography of where parties can go on campus) with additional sanctions for violating no-contact orders; required participation in sensitivity training/awareness education programs; required participation in alcohol and other drug awareness and abuse prevention programs; counseling or mentoring; volunteering/community service; loss of institutional privileges; delays in obtaining administrative services and benefits from the institution (e.g., holding transcripts, delaying registration, graduation, diplomas); additional academic requirements relating to scholarly work or research; financial restitution; or any other discretionary sanctions directly related to the violation or conduct.

 

For suspension and expulsion, the institution must articulate, in its written decision, the substantial evidence relied upon in determining that suspension or expulsion were appropriate. For purposes of this Policy substantial evidence means evidence that a reasonable person might accept to support the conclusion.

 

4.7.5 Appeals

Appeals may be allowed in any case where sanctions are issued, even when such sanctions are held “in abeyance,” such as probationary or expulsion. Where the sanction imposed includes a suspension or expulsion (even for one held in abeyance), the following appellate procedures must be provided.

 

The Respondent (and in cases involving sexual misconduct or other forms of discrimination and/or harassment, the Complainant) shall have the right to appeal the outcome on any of the following grounds: (1) to consider new information, sufficient to alter the decision, or other relevant facts not brought out in the original hearing (or appeal), because such information was not known or knowable to the person appealing during the time of the hearing (or appeal); (2) to allege a procedural error within the hearing process that may have substantially impacted the fairness of the hearing (or appeal), including but not limited to whether any hearing questions were improperly excluded or whether the decision was tainted by a conflict of interest or bias by the Title IX Coordinator, Conduct Officer, investigator(s), decision makers(s); or (3) to allege that the finding was inconsistent with the weight of the information. The appeal must be made in writing, must set forth one or more of the bases outlined above, and must be submitted within five business days of the date of the final written decision. The appeal should be made to the institution’s President or their designee.

 

The appeal shall be a review of the record only, and no new meeting with the Respondent or any Complainant is required. The President or their designee may affirm the original finding and sanction, affirm the original finding but issue a new sanction of greater or lesser severity, remand the case back to any lower decision maker to correct a procedural or factual defect, or reverse or dismiss the case if there was a procedural or factual defect that cannot be remedied by remand. The President or their designee’s decision shall be simultaneously issued in writing to the parties within a reasonable time period. The President or their designee’s decision shall be the final decision of the institution.

 

Should the Respondent or Complainant (where applicable) wish to appeal the final institutional decision, they may request review by the Board of Regents in accordance with the Board of Regents’ Policy on Discretionary Review.

 

Student appeals of final decisions of University System of Georgia institutions are governed by the Board of Regents’ Policy 6.26 on Application for Discretionary Review.

 

Appeals received after the designated deadlines above will not be considered unless the institution or Board of Regents has granted an extension prior to the deadline. If an appeal is not received by the deadline the last decision on the matter will become final.

 

4.7.6 Recusal/Challenge for Bias

Any party may challenge the participation of any institution official, employee or student panel member in the process on the grounds of personal bias by submitting a written statement to the institution’s designee setting forth the basis for the challenge. The designee shall not be the same individual responsible for investigating or adjudicating the conduct allegation. The written challenge should be submitted within a reasonable time after the individual knows or reasonably should have known of the existence of the bias. The institution’s designee will determine whether to sustain or deny the challenge and, if sustained, the replacement to be appointed.

 

4.8 Records Retention

Refer to BOR 6.24 Records Retention Policy.

 

4.9 Application for Discretionary Review

Refer to BOR 6.26 Application for Discretionary Review Policy.

 

Appendix B.

 

6.11 Weapons

The University System of Georgia (USG) prohibits all weapons on property owned or leased by the USG and its institutions, except as specifically provided herein or as provided in federal or state law.

6.11.1 Exceptions

• Prohibited weapons do not include sporting equipment possessed for legitimate use in formal or informal athletic or exercise activities.
• Law enforcement officers, active military personnel, and other similar personnel may possess weapons as authorized by federal or state law to do so.
• Any person who is 18 years of age or older or currently enrolled in classes in a USG institution may possess an electroshock weapon on the campus(es) of that institution but may only make use of such electroshock weapon in defense of self or others.
• Weapons carry license holders may possess weapons while under the license holder’s physical control in a motor vehicle, in a locked compartment in a motor vehicle, in a locked container in a motor vehicle, or in a locked firearms rack in a motor vehicle.
• A weapons carry license holder may carry a handgun in any building or on any real property owned or leased by the USG and its institutions; provided, however, that such exception shall:
  1. Not apply to buildings or property used for athletic sporting events or student housing, including, but not limited to, fraternity and sorority houses;
  2. Not apply to any preschool or childcare space located within such buildings or real property;
  3. Not apply to any room or space being used for classes related to a college and career academy or other specialized school as provided for under Georgia Code Section 20-4-37;
  4. Not apply to any room or space being used for classes in which high school students are enrolled through a dual enrollment program, including, but not limited to, classes related to the “Move on When Ready Act” as provided for under Georgia Code Section 20-2-161.3;
  5. Not apply to faculty, staff, or administrative offices or rooms where disciplinary proceedings are conducted;
  6. Only apply to the carrying of handguns which a licensee is licensed to carry pursuant to subsection (e) of Georgia Code Section 16-11-126 and pursuant to Georgia Code Section 16-11-129; and
  7. Only apply to the carrying of handguns which are concealed.

6.11.2 Definitions

Weapon means and includes any pistol, revolver, or any instrument designed or intended to propel a missile of any kind, or any dirk, bowie knife, switchblade knife, ballistic knife, any other knife having a blade of two or more inches, straight-edge razor, razor blade, spring stick, knuckles (whether made from metal, thermoplastic, wood, or other similar material), blackjack, any bat, club, or other bludgeon-type weapon, or any flailing instrument consisting of two or more rigid parts connected in such a manner as to allow them to swing freely, which may be known as a nun chahka, nun chuck, nunchaku, shuriken, or fighting chain, or any disc, of whatever configuration, having at least two points or pointed blades which is designed to be thrown or propelled and which may be known as a throwing star or oriental dart, or any instrument of like kind, and any stun gun or taser as defined in subsection (a) of Georgia Code Section 16-11-106. This paragraph excludes any of these instruments used for classroom work authorized by the faculty member.

Handgun means a firearm of any description, loaded or unloaded, from which any shot, bullet, or other missile can be discharged by an action of an explosive where the length of the barrel, not including any revolving, detachable, or magazine breech, does not exceed 12 inches; provided, however, that the term “handgun” shall not include a gun which discharges a single shot of .46 centimeters or less in diameter.

Electroshock weapon means a stun gun or taser or similar commercially available device that is powered by electrical charging units and designed exclusively to be capable of incapacitating a person by electrical charge.

Concealed means carried in such a fashion that does not actively solicit the attention of others and is not prominently, openly, and intentionally displayed except for purposes of defense of self or others. Such term shall include, but not be limited to, carrying on one’s person while such handgun is substantially, but not necessarily completely, covered by an article of clothing which is worn by such person, carrying within a bag of a nondescript nature which is being carried about by such person, or carrying in any other fashion as to not be clearly discernible by the passive observation of others.

Preschool or childcare space means any room or continuous collection of rooms or any enclosed outdoor facilities which are separated from other spaces by an electronic mechanism or human-staffed point of controlled access and designated for the provision of preschool or childcare services, including, but not limited to, preschool or childcare services licensed or regulated under Article 1 of Chapter 1 of Title 20 of the Georgia Code.

Updated 8/14/2025

 

Updated 8/14/2025