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Requesting Transcripts

Georgia Southwestern State University has partnered with Parchment to order and send your transcript and other credentials securely. If you do not have an existing user account, you will need to set up a new learner account. For this set up, we recommend you use your personal email address. Once your order has been placed, you will receive email notifications from Parchment updating you of the status of your order or you may check your Parchment Dashboard online.

The cost per electronic transcript is $8, and they are usually processed within 24-48 hours of receipt of the completed request. This time may vary during registration and graduation periods.



Request Transcripts

Department Contact

Office of the Registrar

Sanford Hall
Second Floor, Room 210

229-931-2021 fax

Monday – Friday: 8:00A.M. – 5:00P.M.

Our Staff

GPA Calculation

The grade point average is the number of quality points earned divided by the number of credit hours attempted. Example:

UNIV 1000 1   credit hour B = 3   quality points
MATH 1111 3   credit hours C = 6   quality points
SOCI 1101 3   credit hours A = 12   quality points
GEOL 1121 4   credit hours B = 12   quality points
HIST 2111 3   credit hours D = 3   quality points
  14   credit hours     36   quality points

36 divided by 14 = 2.57 semester G.P.A.

Transcript GPA Definitions

Total Institutional

Total Institutional GPA refers to credit earned at GSW utilizing the academic forgiveness policy [i.e. repeat policy of the last grade earned counting in the calculation]. This GPA does not include the calculation of Regents' remediation classes nor Learning Support classes.

Total Transfer

The Total Transfer GPA refers to credit accepted from other institutions. Since only credit is accepted in transfer, not quality points, the GPA hours and quality points will not display. Therefore, a transfer GPA will not be calculated or displayed, except in cases where students are pursuing a 2nd undergraduate degree, if their 1st degree was earned somewhere other than GSW. In exceptional cases where a 2nd degree student has multiple prior institutions, the transfer GPA will display as 2.0 with 120 prior hours earned, regardless of the total number of earned hours from combined institutions.


The Overall GPA will reflect the same number as the total institutional GPA. However, the overall earned hours will include transfer work accepted by GSW.


The Regents GPA includes every course attempted at GSW with the letter grade of A, B, C, D, F, and WF. Students who repeated a class more than one time will have each attempt figured in the calculation [ex: for a student who repeated a class 3 times, the Regents' GPA calculates all three final grades].

The Regents GPA does not include the calculation of Regents' Remediation classes, Learning Support classes, or classes with the letters grades of I, K, NR, P, S, U, V, W, or any grade with a %.

True Cumulative

A True Cumulative GPA is a manual calculation of all attempted work at accredited institutions, including GSW. A true cumulative GPA is used to determine eligibility for graduation with academic honors of cum laude, magna cum laude, or summa cum laude. Students must also earn 54 hours in residence (at GSW) to qualify for graduation with academic honors.